Today’s post is written by Heather Powell, Manager of the COE Department & Project Manager at SafeSourcing Inc.
We take project management very seriously at SafeSourcing, Inc., and we have a very strong team of Project Managers working for our customers. We utilize tools, procedures, policies, and strategies to place your business in a prime opportunity to save you money on any category of procurement. Our first priority is project forecasting, without this key element, a project can fall apart. To back up the project forecasting is through and concise communication not only internally with our team, but with you, our customer!
How do we do this is by following the basics. This excerpt is taken from LeanKit, one of the fastest growing online project manager tools:
Project Management 101
Project managers must analyze whether a project is on target in terms of timeline and cost and provide estimates for how delays will impact the overall project. As things change, throughout a project (as they inevitably do), a project manager must update the forecast to reflect the new information as quickly as possible. Without a clear picture of a project’s status, a project manager would be hard-pressed to make an intelligent analysis.
Successful project managers look to the past to determine the future. Using historic data from other projects and advanced forecasting tools, managers are able to project more accurate forecasts than ever before. While project managers may have traditionally relied on estimates, or educated guesses, to predict the cost and timeline of a project, they are now using more advanced techniques for providing accurate project plans that save time and money.
Maintaining great communication in project management may seem like a no-brainer. The ability to inform someone what needs to be done via email, over the phone or, better yet, in person may seem like a simple thing. But when you multiply the amount of communications that must take place by all the instances of change throughout an entire project, while tailoring each communication to specific people receiving it, ensuring timely and accurate communication can quickly turn into a logistical nightmare if the proper work systems and tools are not in place.
A project manager must ensure everyone is on the same page – without overwhelming the team. Maintaining a proper balance of communication can be challenging: Too little communication can create confusion, while too much communication can cause team members to freeze amidst the pressure of too much information. Finally, if all information is not properly conveyed during all phases of a project, miscommunication can easily occur, which leads to wasted effort.
Our Project Managers are the best in the industry! For more information on how we can help you with your procurement needs and to know how we can put these best used practices and our team to work for you on a “Risk Free” trial program? Please contact a SafeSourcing Customer Service Representative. We have an entire customer services and project manager team waiting to assist you today.
We look forward to your comments.