Archive for December, 2016

Teamwork in a Moment of Crisis or Emergency

Friday, December 30th, 2016



Today’s post is written by Heather Powell, Director of Customer Services & Project Manager at SafeSourcing Inc.

While these guidelines were created for management roles, it is important to note that in a team environment that these suggestions apply to ALL members of the team:

Many of us in businesses are ill-prepared to handle the traumatic events- death of immediate family members, natural disasters, accidents, etc., and yet these events can and do occur in our workplaces. They are events, for which preparation helps.

Let all employees know that you are concerned and doing all you can to help them. You represent the organization to your employees, and your caring presence can mean a great deal in helping them feel supported. You don’t have to say anything profound; just be there, do your best to manage, and let your employees know you are concerned about them. Be visible to your team, and take time to ask them how they are doing.

Let people know, in whatever way is natural for you, that you are feeling fear, grief, shock, anger, or whatever your natural reaction to the situation may be. This shows your employees you care about them. Since you also can function rationally in spite of your strong feelings, they know that they can do likewise.

Share information with your employees as soon as you have it available. Don’t be afraid to say, “I don’t know.” Particularly in the first few hours after a tragedy, information will be scarce and much in demand. If you can be an advocate in obtaining it, you will show your employees you care and help lessen anxiety.

Encourage employees to talk about their painful experiences. This is hard to do, but eases healing as people express their painful thoughts and feelings in a safe environment, and come to realize that their reactions are normal and shared by others. Your team may prefer to discuss the situation among them. Don’t be afraid to participate, and to set a positive example by discussing your own feelings openly. Your example says more than your words.

Build on the strengths of the group. Encourage employees to take care of one another through such simple measures as listening to those in distress, offering practical help, visiting the hospitalized, or going with an employee on the first visit to a feared site. The more you have done to build a cohesive work group, and to foster self-confidence in your employees, the better your staff can help one another in a crisis.

Build on your work group’s prior planning. If you have talked together about how you, as a group, would handle a hypothetical crisis, it will help prepare all employees, mentally and practically, to deal with a real one. Knowing employees’ strengths and experience, having an established plan for communication in emergencies, and procedures can help you “hit the ground running” when a crisis actually strikes.

Be aware of the healing value of work. Getting back to the daily routine can be a comforting experience, and most people can work productively while still dealing with grief and trauma. However, the process of getting a staff back to work is one which must be approached with great care and sensitivity. In particular, if anyone has died or been seriously injured, the process must be handled in a way that shows appropriate respect for them.









While we, the team at SafeSourcing, are no stranger to moments of emergency or crisis, we pull together as one team and one family ensuring that our customers and suppliers are taken care throughout our crisis. We take pride in offering the best customer service in the industry and will do whatever it takes to ensure that it remains our top priority and invisible to the outside world.

For more information on how SafeSourcing can assist you in exploring your procurement solutions for your business or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative.  We have an entire customer services team waiting to assist you today.

We look forward to your comments.




More Bang For Your Buck!

Wednesday, December 28th, 2016


Today’s post is by Steven Belvin, Account Manager at SafeSourcing

The Best Market Value is always right around the corner right? Wrong. In fact, it can be quite challenging for a business to find the Best Market Value for their goods. Before finding Best Market Value, we must first understand what Best Market Value mean; and in order to do that, we must break the term down into two separate terms, Best Value and Market Value.

Best Value is defined as the best service or product for the cheapest price that can be acquired by a company. The Business Dictionary defines Market Value as, “The highest estimated price that a buyer would pay and a seller would accept for an item in an open and competitive market.” Now that we understand both terms we can see the Best Market Value is not always the lowest price. There are actually many things that are taken into consideration when determining the Best Market Value. There is the price, the quality of product or service, the quantity, and even experience.

To truly find the Best Market Value, you would have to go through multiple steps. A few of these steps would be to call multiple companies, gather correct contact and pricing, compare pricing amongst the separate companies, and many other steps. As one can see, this might take a little time to find the Best Market Value and it’s not like you have a workshop full of elves at your disposal. This is where SafeSourcing comes into play. Let us be your “workshop full of elves” and take care of all your sourcing needs. We take pride in being able to provide you with the Best Market Value and provide you with a great ROI. I encourage you to put us to the test this upcoming year and see how much we could save your company.

For more information on how SafeSourcing can assist your team with this process or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative. We have an entire customer services team waiting to assist you today.


market value. WebFinance, Inc. December 12, 2016 <>.

What do I need to keep in mind when purchasing an external storage device?

Tuesday, December 27th, 2016


Today’s post is by Troy Lowe; Vice President of Development at SafeSourcing.

When looking for a backup solution, the most ideal solution for most people are external storage devices. The prices of these devices have dropped significantly over the past few years which make the option even more attractive.  When looking for an external storage device to keep your important documents and files on, there are a few things that you want to keep in mind such as storage, size and speed.  Storage is the amount of space that is available for saving information.  There are lots of options available, but for the most part 1 terabyte should be enough for most users.  Size is the physical size of the device.  If you are traveling or carrying the device with you, you may want to purchase a smaller device that can easily be stored in your laptop case.  Along with that you may want to look into purchasing one that is more durable.  For example there are manufacturers that make the devices with protective covers that can withstand shock, drops, dust and water.  Speed is not as important as an internal storage device because the device is usually used for backup purposes and not accessed on a regular basis like an internal drive.  If you will be accessing the drive regularly, then you may want to purchase a storage device that contains desktop based components.  Another factor to consider is the software packages that come with the device.  This is usually the main difference between the different manufacturers of the devices.  Some of the software packages offer the ability to do backups and automatically upload files to cloud offerings.  Below are some other things to consider when doing your research.

  • Connectivity
  • Price
  • Security
  • Warranty
  • Durability
  • Failure Rate

If you would like some help finding the right solution, we can gather all the necessary information for you and help you decide which device will meet your needs.  If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.

We look forward to your comments.


How SafeSourcing Saved Christmas…

Friday, December 23rd, 2016


Today’s holiday repost is written by Heather Powell, Director Customer Services at SafeSourcing, Inc.

As with most children being curious, my 7  year old niece and I were baking cookies last weekend when she said, “Aunt Heather, what do you do for a living? Mommy is a nurse and Daddy is a policeman. What do you do?”

Well, I said, thinking quickly of how to explain what a project manager does in the e-procurement world at SafeSourcing, “I help Santa with getting toys for presents and delivering them to all the children around the world.”
She said, “Aunt Heather, you’re silly! Santa has elves that make the presents, and Santa has reindeer help his pull the sleigh to deliver the presents!”

“Oh Alli, I have to tell you a secret, but you have to promise not to tell a soul what I tell you, ok?” She agrees.

Santa needs help lots and lots of help. Yes, his elves make the homemade toys, but toys like Furbies and Barbie’s have to be made somewhere else and delivered to the North Pole to be wrapped.

With big eyes, she says, “ooohhhh. That makes sense. Elves are mostly boys and boys don’t know anything about Barbies!”

So then I tell her, that Santa comes to me with his list of toys and how many he needs, and it is my job to make sure he buys them all much cheaper than what he can buy them for at the store. In fact, it is my job to make sure all the companies that make and sell the toys compete against each other to make sure Santa gets the best price for them.

“Wow!!” she said, you have an important job helping Santa!

I said yes, but that isn’t all I do for Santa. She said really??? I said, yes, I help him deliver the presents too. She said, how???

I said that Santa does use his sleigh and reindeer for most of the night, but the reindeer do get tired. So we help Santa by hiring a charter jet to cross the ocean with the presents and reindeer. Saving him money by having the airlines compete against each other to get lower pricing for Santa. This way the reindeer get to rest and Santa can get to the other side of the world much faster.

Also Santa pre-ships the presents to parts of the world to keep the weight down on the sleigh. So we help him with semi-trucks picking up the presents and taking them to all areas of the globe waiting for Santa to pick them up to deliver them to all the boys and girls. I explain to her that this is called transportation logistics. I told her that, like the people who make and sell toys, we ask the trucking companies to compete against each other lowering their prices for gas (fuel rates was too hard to explain to her), and mileage.

My, oh so smart niece, says, “Santa really has a big job to do in one night. He is so lucky he has you to help him!!”

So I ask her, do you understand what I do now?

She said,” yes, you help Santa buy toys and you help him fly across the ocean in an air plane, and you help him ship presents across the world to be picked up and delivered all in one night, AND you save him lots of money!”

So if SafeSourcing can help save Christmas, what can you do to help save you money in your business?

If you’d like to learn more about how SafeSourcing can help energize your self-service program, please contact a SafeSourcing customer services representative.

We look forward to and appreciate your comments.

The “Pole” is in!

Thursday, December 22nd, 2016


Today’s post is by Jericia Stevens, Account Manager at SafeSourcing Inc.

Christmas Edition

Christmas is said to be the most wonderful time of year. According to a 2005, a CNN/USA Gallop poll, half of the Americans polled said that it is a “great time” or the “best time of year.” (Jones, 2005)

Do half of the Americans still believe this to be so in 2016? In recent years, Christmas starts the evening of Thanksgiving. Busy shoppers stand in long lines; defy the weather and busy crowds in hopes to get the best value for their buck. Christmas has become more about spending and buying power than caroling and delivering baked goods. It is all about great value and savings. In a poll conducted by WPMT Fox 43 Christmas Poll on their website, 82% of the people polled believe that September 21st is too early for stores, shops, and other locations to begin advertising for Christmas. On the contrary, 18% believed it was not.

Whether you are the late shopper or the deal seeker, or the overwhelmed business owner, we want you to enjoy the experience. Remember, even Santa Clause has sourcing needs. Enjoy your holidays and ‘Tis the season to great savings!

SafeSourcing, Inc. provides innovative eProcurement tools that can increase efficiency and improve profitability for our customers, and provide superior value for all stakeholders. In addition to providing information, tools and services, SafeSourcing proactively supports consumer safety and environmental standards throughout the global supply chain management process. To learn more, visit,

Let SafeSourcing manage your sourcing projects. We enjoy bringing this blog to you every week and hope you find value in it. For more information on how we can help you with your procurement needs or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative.


Ahearn, Cale (2016, September 21). :

Jones, Jeffrey M. (2005, December 05).:






How do you exceed your customers expectations?

Wednesday, December 21st, 2016


Today’s post is by Tyler Walther; Account Manager at SafeSourcing.


Knowledgeable staff

  • Ensure you are able to answer all questions regarding the business function you provide. If you deal direct with your companies customers, encourage them to ask questions and you must give concise, accurate answers.


One-stop shopping

  •  It is good to offer ancillary products complimenting your primary business function that allow your customers to consolidate their efforts without having to involve additional vendors. SafeSourcing for instance, with our procure-to-pay suite of applications, reduces your cost while improving your efficiency.


Excellent customer service

  • People always appreciate good customer service. The extra attention and personal service they receive are a few of the reasons they chose to do business with you. You must always offer what is in your customers best interest. Integrity will not go unnoticed.

On-time delivery

  • In today’s age of Amazon almost immediate drone delivery, customers have no desire to wait for their goods or services. Furthermore, if a deadline is established, it must be met. Deadlines serve a purpose and customers want them fulfilled according to timeline.


Let SafeSourcing better manage your sourcing projects. We enjoy bringing this blog to you every week and hope you find value in it. For more information on how we can help you with your procurement needs or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative. We have an entire customer services team waiting to assist you today.

We look forward to your comments.




Enjoying the Benefits of eProcurement Part II

Tuesday, December 20th, 2016


Today’s post is by Dave Wenig, Regional Sales Manager at SafeSourcing.

Recently, I wrote about “Enjoying the benefits of eProcurement.” In this post, I wanted to elaborate on that same topic. Specifically, my aim is to highlight strategies to perpetuate your enjoyment of the benefits of eProcurement while minimizing the impact on your organization.

Once you start enjoying the benefits of eProcurement in your organization, you may find an unusual challenge. You might feel that you are generating savings faster than you can actually realize those savings. As previously discussed in me last post, there are several reasons why you might feel that way, from sample reviews to internal discussions about the results. That said, you need a plan in place so that you continue to generate savings and so that you wind up with rogue spending outside of your eProcurement process.

One way to address this challenge is to have a clear understanding of your timelines. Work with your eProcurement partner to identify the milestones in your larger Procure-to-Pay lifecycle. Once you understand when each milestone will occur, you can better manage the timing of all projects. For example, you might be able to time lower-priority projects so that your team does not become inundated with samples. Properly timing these projects will also help keep the contracts from piling up as it comes time to begin working with a selected supplier.

Another way to address this challenge is to work closely with your eProcurement partner to identify areas in which you can take advantage of their expertise to streamline key steps in the Procure-to-Pay lifecycle. For example, are you leveraging your partner to help you track and manage sample requests? While this task may seem fairly routine, it is very important to the award of business decision making process and can also become time-intensive. Work with your eProcurement partner and ask them to help. Lean on them as you would an internal resource.

While these are not the only two ways to create efficiency in the eProcurement process, they are two great ways to ensure that your organization is constantly generating savings and is constantly enjoying lower costs as a result of eProcurement.

Dave Wenig is the Director of Sales, North America at SafeSourcing. Dave or any member of the experienced team at SafeSourcing would be happy to discuss how SafeSourcing . can help you attain and quickly realize savings. For more information, please contact SafeSourcing.

We look forward to your comments.


A Christmas related spend cube analogy. “Little Jack Horner sat in corner eating his Christmas Pie.”

Monday, December 12th, 2016


Todays post is an oldie but goodie from Ron Southard CEO at SafeSourcing.

And is still true four years later.

The rest of the Little Jack Horner spend cube analogy might go like this. He stuck in his thumb and pulled out a peach and said what the heck is a peach doing in a plumb pie?

If you look to Wikipedia, there is no definition of a spend cube. You can find information relative to spend cubes in a discussion about spend analysis. However t the original discussion we are talking about data in this case multi-dimensional data about spend information. Consultants love to talk about it because it allows them to charge you a lot of money without necessarily delivering any results other than, well a spend cube.

Quite frankly you are going to hear terms like data model, data warehouse, data scrubbing, data cleansing, data access, data sources and incomplete data. All of which allow consultants to charge you more money in order to develop yours from what is likely incomplete data kept in many places like GL’s, ERP systems and the like.

Once you get your model or cube, I promise you additional discovery is going to be required in order to determine what categories or products should go to market. One category manager’s category is another category mangers product. So now what?

Don’t get confused by consultants touting their spend cube analysis software because if you do, you will be in for a dime in for a dollar and continue to get peaches when you are looking for plumbs.

If you’re totally confused, SafeSourcing can help, and we deliver results quickly. Contact a SafeSourcing representative.

We look forward to and appreciate your comments.

One or the other; Efficiency vs Effectiveness

Thursday, December 8th, 2016


Today’s post is by Steven Belvin, Account Manager at SafeSourcing

Many believe you must sacrifice effectiveness for better efficiency or vice versa. However, in the proper hands this could not be more wrong. As hard as it may seem there are ways to improve both at a company. defines Effectiveness as “The degree to which objectives are achieved and the extent to which targeted problems are solved. In contrast to efficiency, effectiveness is determined without reference to costs and, whereas efficiency means “doing the thing right,” effectiveness means “doing the right thing.” also defines efficiency as “The comparison of what is actually produced or performed with what can be achieved with the same consumption of resources (money, time, labor, etc.). It is an important factor in determination of productivity.” As you see from above effectiveness basically means doing the jobs that are assigned to you and handling any problems that may come up while working on those tasks. Whereas, efficiency basically means how fast you can correctly do your job or what resources can you utilize to help save time, money, material, or labor while completing the task. With this being said it is easy to assume that you must sacrifice one for the other.

However, believe it or not, some of the best ways to improve both is to slow down. Let me explain, the faster you move the more likely you are to mess up what you are working on and if you slow down too much you will not complete the task in the timeframe needed. This is why many companies like to utilize a Strategic Sourcing company like SafeSourcing as a resource. As I come to the end of my first month at SafeSourcing I realize I have been taught ways to improve both my effectiveness and efficiency. I have noticed the time it takes me to complete tasks is slowly starting to go down. It is easy to see why the SafeSourcing team can complete so many tasks in one day to ensure a quick turnaround of events with the highest ROI to the customer.

For more information on how SafeSourcing can assist your team with this process or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative. We have an entire customer services team waiting to assist you today.


“What Is Efficiency?” Business Dictionary, n.d. Web. 11 Nov. 2016.

“What Is Effectiveness?” Business Dictionary, n.d. Web. 11 Nov. 2016.

How can I extend the battery life on my laptop?

Thursday, December 1st, 2016


Today’s post is by Troy Lowe; Vice President of Development at SafeSourcing. Troy asks

If you travel and like to work on the road, you probably have run into the issue of battery life with your laptop. Although batteries are getting more efficient, this is still one big complaint for laptop users.  There are settings that can be changed on the laptop to help reduce the drain.

One of the biggest drains on the laptop is the display. Reducing the screen brightness in low light situations can have a big effect.  This can be done on most laptops by holding down the Function Key (FN) and pressing the brightness buttons located on the laptop’s keyboard.  This can also be done by using Windows Mobility Center within the operating system.  For example on Windows 7 this can be done by holding down the Windows Key and pressing the X key.  Other options for controlling the display are to have your display dim automatically or turn off automatically.  This is good practice if you step away from your laptop periodically throughout the day.  This can be done by adjusting your settings within the Power Options Screen.  To access Power Options click start, click Control Panel and then click Power Options.  From here you can adjust the times for dimming the display, turning off the display or putting the computer to sleep.

Another way save battery life is to disable or unplug any devices that are not being used. For example, if you are not using your Wi-Fi or Bluetooth then disable it.  These devices use power when they are enabled.  So, if you are in situations where Wi-Fi is unavailable then simply disable it by holding down the Function Key (FN) and pressing the Wi-Fi button located on the Laptop’s keyboard.

Below are some other tips for extending battery life.

  • Reduce the number of open programs
  • Turn off unused Ports
  • Add more RAM
  • Keep out of extreme hot or cold
  • Upgrade Hard Drive with a Solid-State Drive
  • Replace old battery

If you frequently use your laptop where there is no power available you may consider purchasing a second battery.   If you would like some help finding the right solutions, we can gather all the necessary information for you and help you decide what will meet your needs.  If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service Representative.  We have an entire team ready to assist you today.

We look forward to your comments.