Document Management Systems

January 17th, 2018

How can your company’s benefit from our document management system?

 

Today’s post is by Troy Lowe; Vice President of Development at SafeSourcing.

Document management systems (DSM) are computer software tools used to manage and help track the lifecycle of your documents.  Implementing a document management tool allows you to check out, lock and check in your important documents.  Using these features will allow you to maintain older versions of the documents and compare changes that are made.  Because there are multiple versions of the documents stored, you can roll back to an older version if unwanted changes occur.  Each version that is checked in is stored and contains information such as the date, time, description and the user that made the changes.  Using the document management tool also ensures that all of your documents are stored in one secure place and can easily be searched and located when needed.  Another benefit of using a document management system is security.  The access to the documents can be set up so that users or groups can access certain folders and files.  The access can be as finite as limiting a user to access to only a single file.

Below are some of the benefits that can be achieved from a well-designed document management system like our SafeDocument™.

  • Central Repository for Easy Retrieval
  • Enhanced Security
  • Reduced Storage Space
  • Improved Search Capabilities
  • Notifications when changes occur
  • Reliable Backup and Recovery

There are several things to keep in mind before purchasing a Document Management System; such as the number of users and the amount of space you will need.  At SafeSourcing, we can gather all the necessary information for you and help you decide why SafeDocument™ is the right DMS for your needs.  If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.

 

 

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