Five (5) Vendor Evaluation Criteria

February 20th, 2018

Looking beyond cost alone...........................

 

Today’s post is by Mike Figueroa, Assistant Director of Customer Services at SafeSourcing.

It’s easy to imagine that procurement managers look at cost alone in evaluating potential vendors.  At SafeSourcing, however, we have worked with procurement managers in fortune 500 companies and small business all over the world, and we understand there are innumerable variables to be considered with any purchasing project. Today we’ll boil down those considerations into our top 5. While these aren’t exhaustive, they should get you the majority of the way to a complete evaluation:

Net Price: Not only is price of the product important, we must take into account tax, freight, rebates, even installation and maintenance in some cases. We must take into account the total cost of ownership, which will vary depending on the use the product gets in servicing your particular business model.

Location: The obvious consideration here is whether or not the vendor in question even services or ships to your area from their’s. If so, what does it cost to get the good or service to you? What are the freight or travel rates? Is the vendor licensed in your area?

Capacity: What is the production rate and MOQ (Minimum Order Quantity)? Some categories will have growing seasons or other production considerations that will require a buyer to contract capacity within certain seasons; and, of course, the production run capabilities will have to scale with the size of your typical orders.

Lead Time: How much time will it take between your first order, and delivery? Some products need to setup manufacturing equipment for a specific run, others may have full harvest seasons committed and will need 6 months before they can plant, harvest and pack their crops.

Risk: What variable commodity prices are your product dependent on? Does the vendor you are considering have pricing subject to currency exchange rates? How do they handle fluctuations? Are there any changes in the regional regulations, tariffs or licensers that could disrupt the flow of product? For international organizations these concerns multiply for every country involved in the production of the good being sourced.

What other considerations do you have when evaluating a vendor? Please leave a comment or for more information on how SafeSourcing can assist your team with this process or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative. We have an entire customer services team waiting to assist you today.

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