Today’s post is from our SafeSourcing Archives.
When a business issues a request for proposal or request for quote, it will include specific information relating to that project. This information must provide adequate details for respondents to determine if the RFP or RFQ is applicable to their business structure and if so, how to respond. A comprehensive scope of work delivers that pertinent information.
The scope of work details the services the selected vendor will provide on the specific project and the work that will be performed, frequently under contractual obligation. The scope of work lists performance requirements, normally references specifications, and will include a list of deliverables. The scope of work describes how the required work will be completed, with specific tasks listed with their deadlines. The task descriptions may also include methods desired for completing given tasks.
When entering into a purchasing agreement, many times the first document may not be the purchase agreement itself, it will likely be a purchase specification or scope of work that will use an existing agreement. It is possible to have a rock solid purchase agreement but still have difficulties if your purchase specification, statement of work or scope of work is not suitably written. In the event of a dispute between the parties, these documents endure the same examination as the purchase agreement’s terms.
An accurate scope of work acts as a roadmap for your project, keeping it focused and on track. From a purchasing perspective, it is critical as it details what is being purchased, quantities, item specifications, amongst other critical purchase requirements.
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