Reviewing your policies and goals.
This weeks post Sourcing Travel Accommodations part II of IV is from our Archives at SafeSourcing.
In yesterdays post we discussed the types of data required to effectively negotiate Hotel Stays on behalf of your company?
Today we will be exploring the following data elements.
1. The Corporate Travel Policy
2. The goal of your sourcing effort
The Policy – Before anything gets done with a travel related category it may be an appropriate time to revisit the company’s entire corporate travel policy in order to determine if any updates are required. If you do not have a formal travel policy that covers the entire company, establishing one should the be the first step in this sourcing endeavor. Details that should be included in this document become the foundation for the Terms & Conditions that drive as well as the contracts that ensure your results and will also determine how best to set the next step of the process: The Goal.
The Goal – There are generally two kinds of hotel accommodations that companies should gather data for during the eProcurement process. They depend on the structure of your company. The first is to gain the best rates you can for company associates that travel as part of doing business for your company. These can location specific if used frequently enough or they may be in the form of a program that gets established for all locations within a specific hotel brand. The variety of stay should be dictated by the corporate policy. The second goal is to secure the best rates and service for a company’s locations or location for their associates as well as vendors and customers visiting your offices. These two goals can happen independent of each other or as part of the same process.
During tomorrow’s post we’ll discuss additional data elements such as amenities, features and services.
If you can’t wait for tomorrows Part III or this IV part post and need more information sooner about sourcing travel related categories like hotel accommodations, please contact a SafeSourcing Customer Service Representative.
We look forward to and appreciate your comments
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