Archive for September, 2022

Just what does SafeSourcing mean by eProcurement White Glove Services?

Friday, September 30th, 2022

 

Today’s post is by Ronald D. Southard, CEO at SafeSourcing Inc

A customer asked me this question today. While there are some fifty-four specific touch points in our SafeSourceIt™ online event check list or project plan that are aligned by customer responsibility and SafeSourcing responsibility. What follows was my answer without touching on each. My only addition was to ask your provider if they include all of this in their pricing without engaging third parties.

 SafeSourcing Responsibilities:

  • Category Selection Guidance
  • Category Event Strategy
  • Terms and Conditions Development
  • Supplier Research
  • Specifications Documentation
  • Supplier Invitations
  • Supplier Q&A
  • Supplier Training on SafeSourceIt™ Platform
  • Host Live Event
  • Provide Final Report Package and Recommendations
  • Request Samples if Required
  • Send System Thankyou to all participants
  • Send Award Decision to all participants.

Customer Responsibilities:

  • Designate executive sponsor, if applicable.
  • Designate project champion/manager.
  • Provide item specifications for the selected category.
  • Provide incumbent supplier information and invoice copies.

SafeSourcing is a Procure to Pay SaaS based provider of a number of e-Procurement solutions and associated white glove services that are part of our SaaS offered SafeSourceIt™ eSourcing suite. These include but are not limited to SafeContract™, SafePO™, SafeDocument™ and our SafeSourceIt™ Global Supplier Database that includes over 557,000 vendor/suppliers.

To learn more, please contact a SafeSourcing customer services associate.

 

How do you collect disparate information across your organization

Thursday, September 29th, 2022

 

Today’s post is by Ronald D. Southard, CEO at SafeSourcing Inc

At SafeSourcing we are often faced with customers not having accurate information. Often the best place to get it is from the end user. If a company has dozens to hundreds if not thousands of locations, there is often no company product designed to do this. SafeSourcing created SafeSurvey™ for just that purpose.

SafeSurvey™ is a user-friendly tool that allows users to create online questionnaires internally or externally to collect data within their organization as well as throughout the entire supply chain area of interest. SafeSurvey™ makes it easy to create a survey, track responses, as well as view and report the results.

Questions can be created to allow answers to be input through a Checkbox, Drop-Down List, Label Only, Radio Button or Text Area. With capability for both named and anonymous users to submit their responses, this tool is a perfect fit for quickly gathering a large variety of information from a small, medium, or large group of participants.

SafeSourcing is a Procure to Pay SaaS based provider of a number of e-Procurement solutions and associated white glove services that are part of our SaaS offered SafeSourceIt™ eSourcing suite. These include but are not limited to SafeContract™, SafePO™, SafeDocument™ and our SafeSourceIt™ Global Supplier Database that includes over 557,000 vendor/suppliers. To learn more, please contact a SafeSourcing customer services associate.

 

 

You can still improve gross margin and net earnings substantially in this market.

Wednesday, September 28th, 2022

 

Today’s post is by Ronald D. Southard, CEO at SafeSourcing Inc

Example: Prove me wrong if you think you can!

Assume a $150M Retail Company with industry earnings of just one percent or $1.5M. Additionally cost of goods for this company is 70 percent or $105M. Let’s also assume this company were to only source ten percent of their for-resale COGS or above the gross margin line spend or roughly $11M. With below industry average savings of only ten percent, total savings generated would be $1.1M which is a direct impact to net profitability. If all other segments of the P&L perform to plan and all savings are recovered during the same business calendar year net profitability would increase to $2.6M or a 73% improvement.

NO BS Here! If you don’t believe me, I will be glad to personally sit down with your CEO or CFO and Finance team and prove it to you! Imagine what else you could do to earnings if you also attacked your Expense in the same way.

Companies can begin with SafeSourcing almost immediately (SaaS/Cloud offering) with no risk (Cost Neutral Pilots) and no IT involvement at all, why don’t more companies use eProcurement tools. That’s a great question! Probably because they are embarrassed to not already be getting these results.

If this author were you, I just could not ignore this type of opportunity. If you’d like to learn more, please contact a SafeSourcing Customer Services Account Manager. Or me.

We look forward to and appreciate your comments.

 

How does your company ensure contract compliance?

Tuesday, September 27th, 2022

 

Today’s post is by Ronald D. Southard, CEO at SafeSourcing Inc

SafeCatalog™ is a one tool that allows companies to reinforce rules that supports contract compliance, thus ensuring that hard earned discounts, terms, and conditions achieved by their procurement knowledge workers are maintained for the length of the contract.

SafeCatalog™ is a tool that allows companies to consolidate the products and services they order into one online view for employees. This tool is easily customizable and allows users to create different catalogs for multiple departments within their organization. It also provides control over ordering by listing only approved vendors at negotiated rates.

When integrated with the SafePO™ module, users can have their catalog orders automatically processed and entered to an online purchase order system that allows suppliers to be notified of the order once it has been approved.

Catalogs can be populated with items from one or multiple suppliers and are presented in a way that includes descriptions and provides prices in one location.

SafeCatalog™ provides users the leverage to monitor and control spending through spending thresholds that ensure that users are receiving the correct price for all items.

SafeSourcing is a Procure to Pay SaaS based provider of a number of e-Procurement solutions and associated white glove services that are part of our SaaS offered SafeSourceIt™ eSourcing suite. These include but are not limited to SafeContract™, SafePO™, SafeDocument™ and our SafeSourceIt™ Global Supplier Database that includes over 557,000 vendor/suppliers. To learn more, please contact a SafeSourcing customer services associate.

 

Logistics Category Managers and Buyers. There are savings available out there today.

Friday, September 23rd, 2022

 

 

 

 

 

 

 

 

 

 

Today’s post is by Ronald D. Southard, CEO at SafeSourcing Inc

How is your transportation and logistics category performing during these challenging times? Hopefully not like the above image. This area of your business requires very careful planning and a very clean product and services specifications. SafeSourcing keeps this type of clean information on file for you in our SafeSourceIt™ products and services templates library.

Here are some logistics and transportation categories that we have sourced that have been achieving decent results during the last six months.

  1. Fleet Repair and Maintenance
  2. Trailer Dollies
  3. Tractor Rentals/Purchases
  4. Fuel Carriers
  5. Tractor Leases
  6. Class Eight Truck Tires
  7. Sprinters
  8. Temporary Labor Drivers
  9. Managed Fleet Services
  10. Pallet Programs
  11. Truck Wash Programs
  12. Freight Lines/Shipping Lanes
  13. Yard Tractors
  14. Fleet Titling and Registrations Services
  15. Truck Decaling
  16. Refrigerated Freight
  17. Truck Batteries
  18. Shipping Supplies
  19. 18-Wheeler or Semi-Truck Tires
  20. Roadside Service
  21. Transportation Lanes

SafeSourcing is a Procure to Pay SaaS based provider of a number of e-Procurement solutions and associated white glove services that are part of our SaaS offered SafeSourceIt™ eSourcing suite. These include but are not limited to SafeContract™, SafePO™, SafeDocument™ and our SafeSourceIt™ Global Supplier Database that includes over 557,000 vendor/suppliers. To learn more, please contact a SafeSourcing customer services associate.

Do you understand the difference between an RFI, RFP and an RFQ?

Thursday, September 22nd, 2022

 

Today’s post is by Ronald D. Southard, CEO at SafeSourcing Inc

Are you sure what should be considered in each and when to use them.

At SafeSourcing we often use eRFI’s, eRFP’s and eRFQ’s on difficult to source new and existing categories. So, what is the RFP and what does in contain?

The Request for Proposal (RFP) A Request for Proposal (RFP) is a document used in sealed or electronic bid procurement procedures through which a purchaser advises the potential suppliers of (1) statement and scope of work, (2) specifications, (3) schedules or timelines, (4) contract type, (5) data requirements, (6) terms and conditions, (7) description of goods and/or services to be procured, and (8) instructions for preparation of technical, management, and/or cost proposals. As an example, government RFPs are publicly advertised and suppliers respond with a detailed proposal, not with only a price quotation. They provide clearly quoted specifications for negotiations after sealed proposals are opened, and the award of contract may not necessarily go to the lowest bidder.2 Breaking down each of these eight pieces of information will help to form an understanding as to whether there is enough detail to move straight to an RFP, thus skipping the Request for Information altogether.

SafeSourcing is a Procure to Pay SaaS based provider of a number of e-Procurement solutions and associated white glove services that are part of our SaaS offered SafeSourceIt™ eSourcing suite. These include but are not limited to SafeContract™, SafePO™, SafeDocument™ and our SafeSourceIt™ Global Supplier Database that includes over 557,000 vendor/suppliers. To learn more, please contact a SafeSourcing customer services associate.

 

Understanding your procurement terms and their potential impact!

Wednesday, September 21st, 2022

 

Today’s post is by Ronald D. Southard, CEO at SafeSourcing Inc

What does Bill and Hold mean?

As part of our SafeSourcing educational offerings discussed last week in a post title What Educational offerings does your eProcurement provider offer, I failed to discuss our SafeSourcing Wiki. Our Wiki is focused on procurement so almost any term you may need knowledge of in your day to day working life might be found there. Understanding the terms in your sourcing documents, specifications, term and conditions and contracts can have a profound effect on the results of audits and other reviews required by governments, suppliers, and management.

According to our SafeSourcing Wiki, bill and hold is a sale arrangement made by the seller and the customer prior to the delivery and is held by the seller. In the bill and hold process, a seller of the goods bills the customer for the products but does not ship until the customer needs the product. In or[1]der for a transfer of ownership to occur, certain pro[1]visions must be met. These provisions would include payment for the goods, the goods be segregated from all other similar goods by the seller, and the goods be finished and ready for use.

SafeSourcing also endeavors to do something less tangible but more profound than just sourcing, the imparting of retail e- procurement and supply chain knowledge, positive judgment and well-developed retail wisdom that supports a safer and more eco-friendly global supply chain while driving increased efficiency and improved profitability for our customers and their stakeholders. For more information, please https://www.safesourcing.com/Contact-Us

 

 How do you extend the life of garage doors  

Tuesday, September 20th, 2022

 

Today’s post is by Troy Lowe; Vice President of Development at SafeSourcing.

With the seasons changing and fall quickly upon us, winter will be here soon enough.  When winter approaches more people will now be making room in their garages for their automobiles.  Storing your vehicles in a garage during the winter season helps you to avoid scraping ice or snow off your vehicles and keeps it warmer so it will heat up quicker during your commute.  With colder temperatures on the way it may be time to have your garage doors maintained.  Below is a BLOG that I wrote a few years ago that still holds true.

Garage doors are expensive and need to be maintained to extend their life.  Some of the maintenance items can be done yourself while more complex maintenance items may require a trained technician.   It is a clever idea to inspect the doors and the hardware monthly to ensure that a small issue does not become a bigger more expensive issue.  To examine the hardware, close the door and inspect the springs, cables, rollers, etc. for any damage or wear.  Inspect the mounting hardware carefully and tighten any loose connections.  Make sure to check all the cables for any fraying.  If any of these parts are damaged they will need to be replaced.  Replacement of damaged parts may be difficult and require a trained technician.

One of the most important maintenance options is to make sure the door is well lubricated.  To ensure that it is, open and close the door and make sure that the door does not make any strange noises.  A noisy door could mean that it needs to be lubricated or some connections may have come loose.  If the door needs to be lubricated this can be done by applying a lithium-based spray grease or a silicon spray.  You want to use this type of spray to lubricate all moving parts of the door.  When lubricating the parts, make sure to close the door and disconnect the automatic garage door opener if one is attached.  Lubricate the parts of the door that are used to move the door along the tracks.  You want to lubricate all hinges, locks, and the arm bar as well.  Most garage doors come with either metal or plastic rollers.  If you have metal rollers you may be able to see the ball bearings in the center of the roller.  If so, use the tube on the spray bottle to lubricate the ball bearings within the roller.  Next, you want to grease all the pulleys.  As with the rollers, you want grease the exposed ball bearings located in the center of the pulleys.  Lastly, if your garage door has a torsion spring, remove the straw from the spray bottle and coat the spring and bearing plates.  When finished lubricating, move the garage door up and down to help spread the applied lubrication.  Reconnect the automatic garage door opener and open and close the door to ensure that it is connected properly.  The door should operate a little smoother and with less noise.

If during the inspection process you find an issue that requires a trained technician, feel free to contact SafeSourcing.   We can gather all the necessary information for you and help you decide which company meets your needs.  If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.

 

Kick the Tires   

Monday, September 19th, 2022

 

 

Today’s post is by Dave Wenig is the Senior Vice President of Sales and Services at SafeSourcing Inc.

Imagine if you wanted to buy a new pair of shoes and you were not allowed to try them on for size before you had to commit and buy. Then, to return the shoes and get your money back, you found out that it was nearly impossible due to the terms you had agreed upon.

You probably would not buy those shoes. What if we upped the ante and now you have to buy a car, but you cannot take a test drive and the same rules apply? No way.

The same should be true of your decision to hire a company like SafeSourcing. As a strategic sourcing company, we offer a truly SaaS platform, so there is no hardware or software our customers need to install. Even still, how do you know that we are the right fit for your organization?

The answer is simple, take a test drive. We always start with a Pilot Program that lets you kick the tires and take our services out for a spin. In fact, we usually let you try on multiple spend categories without a long-term commitment and we structure it so there is no risk.

Before you make a commitment on something so important, it is only fair that you get to try before you buy. We are always willing to let you put us to the test in a no risk Pilot Program.

So come kick out tires and see how well our services work for you.

For more information, please contact SafeSourcing

How to you choose your Suppliers/Vendors?

Friday, September 16th, 2022

 

Today’s blog is by Margaret Stewart, Director of HR, and Administration at SafeSourcing

Having the right vendor selection process can help your organization in the long run.

When it is time to select a vendor for whatever project you have underway, it is important to choose one that fits your needs the best, but first you will need to determine what your needs are and what your wants are.

Determining needs – First you will need to find a vendor that can provide the good or service you are looking for. This can be as easy as making a list of exactly what you need from your project. For a simple project, which can be fairly easy, but for more complex projects you may need to dive into capabilities. For example, if you need a plumber for a leaky faucet, you will find a number that can complete your project. However, if you need your water line under the ground replaced, you may need someone who specializes in that. The same concept applies to goods as well. If you are looking for the perfect cheese for your pizzas, you may want someone who specializes in cheddar shreds as opposed to one who sells a lot of aged charcuterie style blocks.

Determining your wants – after you find out what you need, next you will dive into what you want. Perhaps you want a plumber that offers flexible pricing options or may be someone who sells cheddar cheeses and nacho cheeses. Determining what you want can help narrow down the field. A list of wants can help steer your vendor selection down. A wonderful way to help with not only determining wants and needs, but also vendor selection, is having a procurement partner. A procurement partner, like SafeSourcing, can help you determine which vendors fit your needs and wants, and on top of that we can also collect valuable information and pricing for your next project.

For more information on what the SafeSourcing team can offer you, or on our Risk-Free trial program, please contact a SafeSourcing Customer Service representative. We have an entire team ready to assist you today.