Archive for the ‘Business Sourcing’ Category

Here are Five Basic Tips for Writing a Strategic Online Survey!

Tuesday, June 30th, 2020


Todays post is from our SafeSourcing Archives

Creating an effective, quality written Online Survey that produces the detailed information you require from respondents can be a challenge. In this post, we’ll review 5 quick tips for writing a Strategic Online Survey.

  1. Create a naming convention for the survey and write a brief summarizing introduction. A Survey name and a brief introduction are great ways to give your respondents some detailed background and a frame of reference.
  2. Write a summarizing, brief survey. Begin with an outline of details as to what is important to know for the project. Formulate a question only when the answer will provide data you can use and need.
  3. Think ahead as to how the analysis of the information will look, as in what your end game will look like. This should impact how you format your questions. Statistical reporting may not be able to be performed if your questions to not adhere to the results framework you have pre planned.
  4. Attempt to use closed-ended questions. Limit the number of open-ended questions as these provide and opportunity to the respondent to get off track. Respondents usually have a better understanding of closed-ended questions because they are more straightforward and offer responses they can choose from. An excessive number of open-ended questions can frustrate the respondent and affect the quality of the answers they may provide.
  5. Craft a well-written pertinent subject line for the invitation email you plan on sending with the survey in order to capture your respondents’ attention.

Although these five simple steps are enough to get you started in the right direction reaching out to professionals like SafeSourcing about their SafeSurvey™ tool for additional guidance will guarantee the results you are looking for. A well-written online survey has much higher completion rates and is an effective method for gathering disparate data from differing sources in a format that us usable.

If you’d like to learn more about the SafeSourcing  SafeSurvey™ please contact a SafeSourcing Project Manager.

We look forward to and appreciate your comments

During a pandemic we can not afford to lose sight of our Environmental Goals.

Monday, June 29th, 2020


Todays post is from our SafeSourcing Archive!

Environmentally focused or Green sourcing should continue to be a primary focus during todays distractions caused by COVID-19. Let’s take a look at some actions companies can continue with in order  to purchase environmentally focused, low cost quality products.

Request Green Products – When executing RFIs, RFPs and RFQs make sure you are clear with the participants on what it is that you want.  Be sure to ask suppliers to offer you the most environmentally friendly product, with the highest quality and at the lowest price.   Remember, if you don’t ask you will not get it.

Create a Business Rule that includes Green – Express to potential vendors what you expect from your suppliers.  Industry groups have rules of conduct that stipulate behaviors in terms of emissions and handling waste.  Make reference to those and or create your own, but be clear that it is more than a suggestion; that it is the way you want to continue todo business regardless of other distractions, and that you expect them to follow suit.

Train your suppliers – Most large companies have Corporate Social Responsibility (CSR) professionals employed to help steer the roads of procurement and the supply chain.  Most medium to small companies, however, don’t have a devoted employee that is dedicated to learning about sustainably.  By creating training programs you can indicate what you are looking for from your supply sources.  When you do this, you’re raising the bar because you are training your suppliers in your best practices. These programs can be supported and participated in even by remote associates and vendors.

Award Companies that are doing things correctly – Keeping tabs on your suppliers and encouraging them to achieve  new certifications that support your CSR initiatives will show them you’re committed to being environmentally conscious or Green .   Having these certifications required as part of how you review bids and award business will show them that it is beneficial for them to be similarly focused.

There will always be examples of companies whose reputation has been tarnished by some supplier. Proactive management of your suppliers in support of your goals is a way to mitigate your risk. This can also promote your company’s promise to reducing the environmental effect or carbon footprint of your business by honoring those suppliers that honor you and your customers.

We look forward to and appreciate your comments.

Price is a potential benefit but not the only benefit of enegotiations.

Friday, June 26th, 2020


Today’s post is from our blog archives at SafeSourcing Inc.

With billions at stake in retail purchasing, it is imperative for buyers, category managers and others with purchasing responsibility should remember that there can be more benefit to contracts than just price alone. Any retail procurement is actually a purchase with purpose to ensure customer safety, satisfaction and a myriad of other issues.

Consider the obstacles to purchasing with purpose. The world market is too large and overwhelming for a procurement knowledge worker to know if products are safe, secure or socially responsible. Often when a purchaser seeks to buy accordingly, they find that the price of certainty is too high. They opt for a less expensive, less trustworthy option. This may mean accidentally endangering customers, alienating some customers who expect a certain level of quality, or even inviting legal or public relations problems. Retailers simply lack the time in order to determine purchasing with purpose for thousands and thousands of products and services.

That’s why SafeSourcing offers a secure, intelligent e-procurement suite of tools under the SafeSourceIt™ banner that are delivered as a “White Glove Service” that do  much of the work for retailers procurement professionals. Additionally, the SafeSourceIt™ Global Retail Supplier Database uses unique certification standards plus well-known standards such as Fair Trade, Green Seal, ECO-LOGO, GFSI, SQF, and, for meat products, Certified Humane Raised/Hand-Fed to vet is vendors before they are invited to participate in any eRFX sourcing event such as an RFI, RFP or RFQ  which are also  called a reverse auctions.

With the standards already in place, procurement is a matter of matching demand with supply. SafeSourcing sets up eRFX events such as auctions in as little as minutes and even finds purchasing partners to increase bulk buying power.

With over 500,000 suppliers being vetted during the bidding process, cost is still one of the final factors when filling the retailer’s procurement needs. Yet each purchase is a purchase with purpose. Goods are safe, secure and support companies social responsibility programs.

Reducing the cost of safe, secure, socially responsible goods cannot be accomplished by one purchaser alone. If retailers want to match quality products to the best prices, they should look to SafeSourcing for efficient and fast e-procurement which can also be performed as Procurement as a Service.

For more information on this topic, please contact a SafeSourcing Customer Service Representative.

Managing Tail Spend

Wednesday, June 24th, 2020



Today’s post is by Dave Wenig, Senior Vice President of Sales and Services at SafeSourcing.

Along the same lines as my recent post about Procurement as a Service (PaaS), I thought I would focus on tail spend. Here again, the concept of managing tail spend isn’t new, but it has also been receiving more attention recently. I would argue tail spend is finally getting the attention it deserves.

I’ve often thought that tail spend is undervalued. I suspect the term tail spend gives the impression that the spend in the tail is insignificant. The reality is that the tail can be awfully long and represents a much larger percentage of overall spend than one might think.

To me, the ability to manage tail spend is essential. SafeSourcing’s approach to tail spend management starts with our SafeSpendAnalysis™ service to identify the categories and subcategories in which the spend can be found. Until you have gone through this process, it is easy to underestimate just how much purchasing is taking place on an annual basis that should be considered the tail. One-off purchases, rogue purchasing, and categories with many vendors providing the same thing are just a few of the common culprits. It’s all too easy for this type of spend to fly under the radar when an organization lacks a proper procurement policy and the ability to proactively manage against that policy.

Again, to SafeSourcing, the concept of managing this type of spend is nothing new. With our SaaS model and our tools and capabilities, we have been targeting tail spend for management and cost reduction since we started. Where others have marketing around this tail spend management, SafeSourcing has experience.

It’s really great to see the recent interest in tail spend and in controlling costs in general. Expense management is so critically important right now. The best strategy a company can have is one that considered their entire spend to be within the scope of their expense management initiatives and that includes the tail.

If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.






Warranty Work! Or any other Service?

Tuesday, June 23rd, 2020


Today’s post is by Troy Lowe; Vice President of Development at SafeSourcing.

 I decided to repost this BLOG from about 5 years ago because having a home warranty has again saved us several thousand dollars. This time we were having trouble with our air conditioning system. The warranty company sent out a technician and without the home warranty we would have had to pay over $2,000. But since we do have the warranty we only had to pay the $100 deductible.

Do you own a home or are looking to buy one? If so you may want to consider purchasing a home warranty. A home warranty covers numerous items around the house with a small service fee. When you have an issue you call the company and they will send out one of their approved service providers to diagnose the problem. If the item can be fixed, the service provider will fix the item and if it cannot then it will be submitted to the warranty company for replacement. If this was a major component such as a heating and air conditioning unit, having the warranty could save you thousands of dollars. Below are a few items that may be covered by a warranty.

  • Heating and Air Conditioning
  • Water Heater
  • Plumbing
  • Electrical
  • Appliances
  • Garage Doors / Garage Openers

There are many companies out there that offer warranties, so be sure to read the contracts carefully and make sure you understand what items are covered and which are excluded. If you would like some help finding the best warranty for your home, we can gather all the necessary information for you and help you decide which option meets your needs. If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.


Choosing the Right Words

Monday, June 22nd, 2020



Today’s blog is by Margaret Stewart, Director of HR and Administration at SafeSourcing.

There are many words in English that can be used interchangeably, but sometimes you must be careful doing so.

There are many words in English that can be used interchangeably, but sometimes you must be careful doing so. Whether it is paraphrasing or using literal translations from one language to another, the results can vary from humorous, to confusing, or even deadly. For example, in 1977 a Pan Am airplane and a KLM airplane crashed into one another, killing 583 people, all because of a miscommunication due to using a literal translation of English. While this is certainly not common, it is something that we must each be careful of.

There are some instances of literal translations that are just funny rather than deadly. For example, the word hedgehog in English is translated to “needle mouse” in Japanese. The English word for gloves is translated to “hand shoes” in German. Another example is the potato is translated to “apple of the ground” in French.

Sometimes, misuse of words can affect your business as well. If you choose the right words, some may even say “buzz words”, then your business website could potentially get more traffic and likely more resulting business. The following is an example sentence that contains numerous words that help bring visitors to your site: To alleviate or avoid budget traps, some of these words can guide consumers deals, coupons, or code to buy the cheapest and best bargain deals with the best discount to easily eliminate, end, and cure and protect your purchase quick, for men, for women, for students, for guys, for girls, for children, for sale.

In addition to the uses of words already mentioned, when using contracts or other terms or conditions in your business, it is exceedingly important to choose words carefully and expand on any language that could have multiple interpretations. This may add to the amount of paperwork that a business needs, but should accurately relay the ideas or information that is intended. Carefully reading and reviewing documents can help ensure your business language is on point.

For more information on how SafeSourcing can help your procurement efforts, or on our Risk

Free trial program, please contact a SafeSourcing Customer Service Representative. We have an entire team ready to assist you today.




  1. Airplane Crash:
  2. Literal Translations:

Buzz Words:

You Are Essential!

Thursday, June 18th, 2020


Today’s post is written by Ivy Ray, Senior Procurement Specialist at SafeSourcing Inc.

We are currently in a rapidly evolving time, battling with an unseen enemy, with no real answers on how or when this will end. At the onslaught of the COVID-19 pandemic, businesses had to make immediate decisions on how to keep safe while still maintaining their business. The same was true for schools, service organizations, and restaurants. Although all of these have a valuable role in our communities, some were deemed “essential” and others were forced into an abrupt shut-down. This has caused much debate over what is considered essential.

Of course there are vital operations which are clearly necessary for sustaining life and safety, such as hospitals, first responders, and food supply. Others may not be as clear-cut, but are just as important in maintaining our society. Truckers are essential to keeping the supply chain going and waste management and sanitation operations cannot be halted.

Fortunately, we have been able to take advantage of some products and services that were already in existence, but that have now become essential in allowing us to function and maneuver. Drive-thru restaurants, instore pick-up, and food delivery services have allowed us access to food. Current technology such as, VOIP telephony, personal computers and hand-held devices, combined with the internet, has kept us connected. Business and individuals alike are relying on services like Zoom, WebEx, Microsoft Connect, Skype, and FaceTime in order to stay virtually connected. The types of payment methods have increased significantly in just the past decade, creating a cashless society which allows us the ability to make purchases, move funds, and complete financial transactions without ever having to come in direct contact with a single person.

The impact of COVID-19 has caused a limited supply of essential goods and services due to increased demand, leaving companies to scramble for suppliers to meet their needs. Some manufacturers have pivoted to producing some of the much needed supplies necessary to meet the demand and to keep their business relevant. SafeSourcing, Inc. has been successful in procuring products and services to meet these essential needs.

If this pandemic had hit us 30 years ago, it would have been extremely crippling to our society and we would not have been able to continue many of the functions that we are appreciating right now. We need to be in a perpetual state of evolution, and we must be flexible so that we do not break. What we have learned is that we are all connected and therefore ALL are essential.

For more information on how SafeSourcing can assist you in exploring your procurement solutions for your business or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative.  We have an entire customer services team waiting to assist you today.

We look forward to your comments.



Procurement As A Service (PaaS)

Tuesday, June 16th, 2020



Today’s post is by Dave Wenig, Senior Vice President of Sales and Services at SafeSourcing.

In the past, we’ve talked repeatedly about how SafeSourcing delivers our services in a Software as a Service (SaaS) model. As a refresher, here is a post from 2014 that details our SaaS software suite. We also often talk about how we treat our SaaS offering as full-service and have done so for a long, long time. Here’s another quick read from 2017 talking about our full-service approach. The way we combine our tools with our expertise and the way we actually deliver the services to achieve our customers’ goals have pretty well always been what you might describe as procurement as a service (PaaS).

I mention this because it seems to me that I am hearing more and more about PaaS recently as if that is a new or emerging trend and it surprises me greatly. SafeSourcing has always operated as an extension of our customers’ own procurement capabilities in order to allow them to outsource much or all of their needs to us. We’re comfortable delivering against this model and we rarely operate outside of it.

The entire procurement process can be managed by SafeSourcing beginning with spend analysis. In all reality, the process never really ends because procurement is truly cyclical. There are other buzzwords as well and just like with PaaS, there will be a marketing campaign that will rise to the occasion. As a term like PaaS gains momentum, more and more companies will roll out their offering. While there isn’t anything wrong with that, it can make it harder to identify which companies are actually experienced in delivering a PaaS offering.

Anyone interested in offloading more of their procurement function should be careful to find a partner that can truly take on the load in a SaaS model. Many lack the expertise needed in their services teams to truly deliver on the wide variety of categories that need to be addressed. SafeSourcing has this expertise and delivers strongly in the as a service model. To be effective you really need a partner that has the people, the intellectual property, and the software to drive savings in an efficient outsourced model.

Procurement as a service isn’t a new concept and we like to think we’ve been doing this all along. Personally, I would be leery about choosing any provider that talks about PaaS like it’s a new concept. If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.





Vendors or Partners?

Tuesday, June 9th, 2020



Recently, it’s been easier than ever to tell who are vendors and who are partners.

Today’s post is by Dave Wenig, Senior Vice President of Sales and Services at SafeSourcing.

Times are tough for many businesses. For many business the road to a full recovery is still long, even as some businesses boom and others find they haven’t been overly impacted. Regardless of how long or short your road to recovery is, I suspect you’ve had an opportunity to see how some of your vendors have behaved during this difficult time and have taken note.

We’re no different. Typically, the stories I share are those of our clients. In this case, we have been able to make observations both through our clients and in our own dealings with vendors.

We’ve seen some real partners out there. Even while their own business might have been struggling, they are still looking for ways to help their customer. Some are doing so an downright creative ways. One example would be offering up less expensive alternative products for consideration instead of the passing along outrageous price increases caused by increased demand for many supply items globally. Another example we’ve seen is partners considering and allowing changes in agreements to accept lower volume orders than had been agreed to previously.

Vendors taking steps like these are great partners. When the dust finally settles and we are all back to normal, the customer will remember that these great partners were there for them during their time of need.

We’ve also seen some vendors out there who have proven to be bad partners. In the face of adversity and when their customers needed them, they chose to take advantage or to refuse to provide any assistance. I previously talked about price gouging in another blog post. The sad reality is that this is also happening.

Vendors who prove through their actions that they are not your partner will also be remembered when this is all over. The reality is, your customers are not going to forget that you didn’t help them or that you decided to try to help yourself at their expense. While I don’t have a crystal ball, I can tell you what the future has in store for you if you fall into this category. Your customers will leave you as soon as they have the chance to do so.

Right now, SafeSourcing is helping customers replace some of their vendors with partners. Right now, our customers are saying no to price gouging. Right now, all vendors have the chance to show that they are great partners. If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.


Prices going up or cannot get enough Product to satisfy demand?

Wednesday, June 3rd, 2020


Todays post is by Ron Southard, CEO at SafeSourcing Inc.

If used properly a large supplier database like SafeSourceIt™ Global Supplier Database provides companies with   readily accessible data that supports growing their spend with e-procurement tools

Companies should have continuing success when running prior e-procurement events over again, one area of commonality that has historically made this difficult is a lack of new sources of supply.

There is a proper way to ensure the sustainability of your eSourcing events such as RFI’s RFP’s and RFQ’s or Reverse auctions going forward. Since you have already conducted or should have conducted a detailed discovery the 1st time around a robust supplier database like the SafeSourceIt™ Global Supplier Database Query Tool with over 500,000 supplier companies will allow you to do the following based on up to date vetted data.

  • Conduct a detailed supplier discovery
    • Rank the suppliers
    • By Size
    • By Experience
    • By References
    • By Environmental certifications
    • By Safety Certifications
    • By Location
  • Develop a three-year supplier game plan
    • Identify suppliers for each category over the sourcing horizon
    • Develop a three-year supplier rotation bidding schedule
  • Ask the following questions
    • What suppliers will I invite and why
    • Keep in mind the unique benefits of distributors vs. manufacturers
    • Discuss potential award of business strategies

If you don’t have a reliable new source of supplier information and only use the same suppliers that you originally used to conduct your category sourcing events, don’t expect continuing savings as you really don’t have the appropriate leverage points. If you don’t know where to access this type of data, please contact SafeSourcing.

We look forward to and appreciate your comments.