Today’s blog is by Margaret Stewart, Manager of HR and Administration at Safesourcing
Have you ever been looking for a document and weren’t sure where you put it? Finding a necessary file or any kind of document can be daunting, especially if you haven’t needed it in quite some time. Whether it is your pet’s proof of vaccination or the warranty on your refrigerator, organizing and copying your important files is essential to ensure they are always available.
If you have ever lost a file or simply could not find it again, you probably know how important it is to organize and copy your files. If you ever ask a professional writer about where they keep their written work, you’ll likely hear that they will keep multiple versions of any work in at least three separate places. The reason for this is simple. The more places a document is stored, the better the odds that if a device is damaged, a server is down, or a file is corrupted, altered, or deleted that the file is not lost entirely.
Ultimately, the best place to store your documents is everywhere you can. Zip drives and portable hard drives are useful storage because they can hold a large amount of data and can easily be plugged into other computers and accessed. The downside is that if a file is accidently deleted, that file is gone forever. Saving files directly on your computer is beneficial because it allows easy access and often auto saves your progress when editing. However, files can become corrupted and computers can crash, leaving you without your files. One of the best places to save your files is within a cloud. This allows for access from anywhere with an internet connection (and your login credentials).
Cloud based file storage systems, like SafeSourcing’s SafeDocument™, allows for multiple versions to be saved as well as easy key word searching. Files are saved in the cloud, so they can be accessed from any computer with internet, yet are secure and safe. Copying your files into a safe and secure location can prevent future loss and problems accessing and finding a file you need.
For more information on SafeSourcing and how we can help you with file storage, or on our Risk Free trial program, please contact a SafeSourcing Customer Service representative. We have an entire team ready to assist you today.