Archive for the ‘Uncategorized’ Category

Happy Thanksgiving Weekend 2021 from SafeSourcing. Who were the Pilgrims?

Friday, November 25th, 2022


Todays post is by Ronald D. Southard, CEO at SafeSourcing Inc.

According to the Mayflower Society, as history has evolved, any of the 102 Mayflower passengers who arrived in Plymouth on the Mayflower and survived the initial hardships is now considered a Pilgrim with no distinction being made on the basis of their original purposes for making the voyage.

The Mayflower Pilgrims and their fellow travelers were authors of the first true governing document created in a New World colony. The Mayflower Compact is considered to have set the stage for the Constitution of the United States.

These were the same pilgrims that were responsible for the holiday we celebrate today called Thanksgiving.

We wish you and yours a peaceful and happy extended holiday weekend.

Remember to say thanks to all veterans today, and every day!

Friday, November 11th, 2022


Today’s post is from Ronald D.  Southard, Founder and CEO at SafeSourcing Inc.  I am a very proud USAF Veteran. I began my supply chain career as an Inventory management specialist 645XO in the War Materials Department of Base Supply during the Vietnam War. The logistics involved at the time are still advanced to many things industry is doing today. What an education. Thank you to all my veteran brothers and sisters for your service past present and in the future.

SafeSourcing is extremely proud to be a Veteran founded and owned company.


For more information, please contact a SafeSourcing Customer Services Associate.


Short Shipments and Higher Costs!

Thursday, November 10th, 2022


Today’s post is by Ronald D. Southard, CEO at SafeSourcing Inc

We guarantee our results, so if we can’t fix your problem you don’t have to pay us.

At SafeSourcing, we help buyers save considerably on costs by providing tools that enhance the ability to do business in a better, safer, smarter, more streamlined, and cost-effective way. Our Customer Services team is one of the best in the industry at complimenting existing procurement teams to help structure and develop projects in less time for better results. Our flexible service offerings and suite of e-procurement tools deliver savings that can be referenced that are greater than 10 times the cost of our services. Improve GM and Earnings by clicking here, it will come directly to me.

Don’t keep suffering the same problems and answering managements same questions.

Reach out Today

Trick or Treat?

Monday, October 17th, 2022


Today’s blog is by Margaret Stewart, Director of HR, and Administration at SafeSourcing Inc.

Recently, I was getting an estimate on a fairly small home improvement project when I was surprised with a price I was not expecting. What I thought was going to be about $500-$1000, wound up being quoted at $6000. With nearly 92% of homes in the US having been built before the year 2000, it might not be a surprise that the home improvement industry has remained a huge national industry with increasing sales every year. I, like so many others, fall into this category of having a home that requires some improvement from time to time. This project, however, was no treat.

Typically, before any improvement is done, the first step is identifying the project. Knowing what exactly need repaired or replaced helps to narrow down the goods or services that will be needed. For instance, if you are looking to improve your flooring, knowing if you want to just clean your carpets or get new will help determine your next steps.

Once you know what you want to do in your improvement plan, next you should begin looking for services or supplies that help to accommodate that. For instance, if you want to replace your floors, you may need to either find the product you like so you can do it yourself or you will need to find a company that can help.

Finally, once you know what you want and who you want to help, the next step is getting a quote. This is where you may be in for a surprise like I was. At first, I thought this was just a trick, there is no way this was the real price for my project. That is when I called for more estimates. Turns out the scope of my project was not as clearly defined as I had first thought, so the estimate was covering much more than what was needed. This is especially when a procurement partner could assist.

Just like my home project, businesses and organizations also look for goods and services that they will need. They will look for people that can do the work or provide the good, and they will seek prices. A Procurement partner, like SafeSourcing, can assist in every one of these areas. They have the expertise and experience in the area to know who to look for, find estimates for you, and also make sure your project is clearly defined. Having a procurement partner helping with your project or sourcing needs is definitely a treat, because they know all the tricks and just what to do.

For more information on what the SafeSourcing team can offer you, or on our Risk-Free trial program, please contact a SafeSourcing Customer Service representative. We have an entire team ready to assist you today.



What are you and your procurement team looking at? CPI, Inflation, Cost of Goods?

Friday, August 26th, 2022


Today’s post is from Ron Southard, CEO at SafeSourcing Inc.

So many companies in so many industries are struggling with their supply chain today. Most of the blame is on the Pandemic, supposed government assistance and other calamities such as weather and wildfires. All of these have had an impact that has resulted in poor labor pools and shrinking commodity availability. This has resulted in a historic increase in the Consumer Price Index that looks like it will not slow anytime soon.

The Consumer Price Index CPI in the United States is expected to be 273.16 points by the end of this quarter, according to Trading Economics global macro models and analysts’ expectations. In the long-term, the United States Consumer Price Index (CPI) is projected to trend around 281.24 points in 2022 and 286.59 points in 2023, according to our econometric models. That’s a further 5% increase from where we sit today. So, guess what, your prices for products and services are not going down any time soon. To believe that they are is folly. Waiting for them to or for the markets to stabilize is just not a sound procurement strategy.

However, that is just what many companies are doing. There is a hunker down philosophy until we get this figured out. To me, that is a cop out strategy that supports doing less with less. Less employees, so let’s source less stuff. Let’s stick with current vendors even though they are raising prices almost daily and based on the above numbers will continue to into the foreseeable future.

What’s the answer? It’s pretty simple actually. Augment your staff with companies that have the tools and the knowledge to mitigate your workload and improve your costs and service. Companies like SafeSourcing. Just today I watched a company use our resources to source sanitary wipes. Eleven (11) suppliers participated in the bid. The low supplier offered a cost reduction of 21% on all items. More surprisingly the total of all low quotes would reduce costs by a staggering 36% offering some additional negotiation prior to award. This is in an up market. We see these types of results regularly. Because of our SafeSourceIt™ Supplier Database, we know where the suppliers are that can offer you the  best pricing and best service levels that support your needs. Because we run categories dozens of times in a year, we may well understand current issues in the marketplace better than you do.

So, if you want to keep paying higher and higher prices and charging your customers more and maybe losing some, keep doing things the same way. If you really would like to lower your costs in a historically up market, contact SafeSourcing  because we can help.


Trading Economics

Ten intangibles we bring to the table from our associates in a recent internal survey!

Thursday, August 25th, 2022



Todays post is from Ron Southard, CEO at SafeSourcing.

I am very proud of the results of a recent internal survey that identified 80 intangibles that our employees and management believe SafeSourcing brings to our customers. Here are ten that have a great impact on our customers.

  1. SafeSourcing’s staff is passionate about Saving Companies money.
  2. SafeSourcing is willing to develop new solutions or strategies to meet our client’s needs.
  3. SafeSourcing’s staff is willing to put in the extra effort needed to meet our client’s timelines.
  4. SafeSourcing’s employees bring extreme category knowledge to all events they execute.
  5. SafeSourcing develops and provides detailed custom reporting on complex events.
  6. SafeSourcing works to keep our costs low so we can offer an extremely competitive pricing.
  7. SafeSourcing’s white glove customer service is second to none.
  8. SafeSourcing’s leadership team truly cares about the wellbeing of their employees.
  9. SafeSourcing truly cares about sourcing safe products and services.
  10. SafeSourcing is committed to continuous improvement and desires to lead our industry.

If you would like more information on how SafeSourcing can help you improve your sourcing results,  or to learn more about our risk free trial, please contact a SafeSourcing Customer Services representative.

We have an entire team anxious to assist you.



Buyers Are not Fooled by These Price Increases

Tuesday, August 2nd, 2022


Dave Wenig is the Senior Vice President of Sales and Services at SafeSourcing Inc

SafeSourcing, as an organization, is 100% focused on getting our customers a great price for the goods and services they need. So, as we have watched our customers get price increase after price increase, we have been increasingly frustrated. We are constantly collaborating with our customers to help them use our eProcurement service to get fair pricing.

More recently, that has taken a turn. It is painfully obvious from our perspective that many vendors are increasing costs well beyond what is necessary based on the actual market conditions. Many vendors who have repeatedly increased pricing in the last year for a variety of products have also reported record profits for the same time period.

We have plenty of examples. One that comes to mind is a large provider of corrugate who notified our customer of a very large price increase. When we finished an RFQ event for those items, we found that they were about 22% higher than their closet competitors. Another example is hot dogs. We recently sourced hot dogs and found that the vendor had passed along price increases which would have put them 24% over where their competitors quoted in the RFQ.

Those are just a couple of examples, but it is happening in about every purchasing category right now. SafeSourcing will be focusing on a different example in upcoming blog posts and digging deeper into each.

Our customers are tired of these unjustified price increases and false excuses. If you are tired of it too, let us work together to push back against them. We are doing this now for many customers and can for any buyer.

For more information, please contact SafeSourcing.




Don’t lose your well-earned eRFX savings by delaying your Letter of Intent or Contract execution.

Monday, August 1st, 2022


Today’s post is from our SafeSourcing Archives

In today’s post, we will be reviewing some of the issues that could occur when a Letter of Intent (LOI) or a new Contract, doesn’t get executed efficiently after a successful eSourcing RFX.

LOI or a Contract is delayed

When an LOI or a Contract is delayed, the savings identified in the RFX will not start accumulating until the first invoice from the new supplier or the incumbent supplier arrives post contract.  If a Contract is delayed, the RFX Host Company will have to pay the current contracts negotiated terms for products or supplies until the LOI and/or Contract is executed.  Depending on the volume of the items, it could equate to a lot of lost savings.

When RFXs aren’t awarded efficiently

One of SafeSourcing’s many service offerings is identifying historical categories to take to market.  Our goal is to create an RFX calendar that outlines future projects extending at least one year out. We then populate the calendar with past eRFXs that should be reruns due to previously negotiated contract expirations. We then identify upcoming potential spot purchases that are a result of our deep dive with our spend analysis tool into all category spending.  When RFXs aren’t awarded efficiently these rerun dates will change and as a result may cause future issues with the strategic selection of targeted dates for new RFXs. If you slip 5 months which we see way to often, and prices are headed up over 41% of your savings may be lost.

For more information on how we can help your business reduce spending and maintain savings or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative.  We have an entire customer services team waiting to assist you today.

We look forward to and appreciate your comments


How do you control Maverick Buying?

Monday, July 25th, 2022


Today’s post is by Ronald D. Southard, CEO at SafeSourcing Inc.

That is a two-sided question, isn’t it? When a product or service is under contract, and someone is then assigned the issuing of P.O.’s or ordering from a contract, they are not the buyer? And what if other parts of your company do not come to that person when they run out of something? Let us say it is as simple as copy paper. How do you are Work from Home associates restock when they run out? This is a pretty simple issue to address, however, most do not, and all of your negotiations buy an actual buyer, not user are wasted.

Maverick buying refers to any company or employee purchase that does not meet a company’s purchasing policy. This includes using off-contract methods of procurement and non-authorized purchases. Also called Rogue Purchasing, Maverick buying, for example, is when employees buy office articles at the local store around the corner instead of from the supplier with whom the company has negotiated a framework agreement and, therefore, specific discounts. Maverick buying makes the agreement with the supplier more expensive because the volume of the framework agreement is decreased or the goods are purchased at too high a price.

SafeSourcing is an eprocurement company that operates across multiple industries. We endeavor to act as an additional source of industry information on our website with our SafeSourcing white papers, daily blogs, SafeSourcing Wiki. We also monitor daily Industry Updates and Alerts as well as audit and offer vetted procedures to ensure contract compliance and utilization. To learn more, please contact a SafeSourcing customer services associate.



Happy 4th of July 2022 from SafeSourcing!

Monday, July 4th, 2022

The Land of the FREE and the home of the BRAVE! We should never ever take it for granted.








We hope you all enjoy your extended holiday weekend. The best to our customers, suppliers and you and your families!