How to manage your budget by managing your print program

November 1st, 2011

Today’s post is by Danielle Begley, Account Manager at SafeSourcing.

As the end of the year is approaching, future budgets are discussed and analysis of current budgets are dissected. 

One of the most important questions for consideration is how you can reduce your costs? One sometimes overlooked area of the business that should be highlighted is company and employee printing; how much volume does an entire business print in a year, and how much does an individual print? 

Looking more closely, you may find yourself asking, “Have we currently implemented a managed print service program? “  If your answer is “no” and you want to decrease costs, such a program should be considered.

Numerous companies specialize in managed print services, of which any could assist in adopting an initiative for your company.   Such programs have proven to save companies millions of dollars within five years following implementation.  Think of the many ways you could use that saved money!

What are the steps for implementation?

Assessment is the most important step in this process.  The service provider looks into your current infrastructure.  The next steps require a design plan that identifies the opportunities to reduce costs, improve performance and create efficient operations.  Next, implementation begins with support provided during the entire transition process.  After implementation is achieved, the service provider will manage and monitor your program remotely, assisting in repairs, achieving supply levels, etc.

After implementation how do we achieve cost savings?
  • Reduction in operational costs
  • Standardization through device models and a networked platform
  • Optimization of all print assets
  • Reduced administrative tasks
  • Increase employee productivity

Managed print services not only leaves room in your budget, but it increases efficiency and provides the ability to regain control.  

If you would like to know more about managed print services providers, or how to involve companies who can help you reap the benefits of a larger budget through cost savings, please contact a Customer Service Representative at SafeSourcing.

We look forward to and appreciate your comments.

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