It’s Story Time!

January 24th, 2014

Everything in life always has a story behind it.

Today’s post is by Sarah Kouse; Project Manager at SafeSourcing

Everything in life always has a story behind it. There’s always a beginning, middle, and end to all experiences and situations. If you don’t have all the pieces to the story line, it leaves the story very choppy and senseless.

Here at SafeSourcing, we are always telling the full story, beginning, middle, and ending. The following are what’s involved in the beginning, middle, and end:

Beginning:  When the story begins, SafeSourcing starts with research to obtain more information on the product or service to gather a list of vendors/suppliers that can offer the product or service. Once the research has been completed, we then reach out to qualify the vendors to identify that they are fit for what the client is looking for. When the list has been created and qualified, we then obtain approval of the list and any other event documents from the client.

Middle:  Once the client has approved the list of vendors and the event documents, we then send out the invitation to participate in the RFI, RFP, or RFQ process. After, the invites have been sent to the vendors, we then follow up to confirm their receipt and determine if it is something they are interested in participating in. If someone has push back on the process, whether it’s questions on items, scope, or just the process, we work through to get their concerns taken care of. After the vendors have accepted or declined to participate, we continue to follow up with the vendors to keep them engaged in the process and make sure the process is still running smoothly.

Ending:  The ending can be compared to the grand finale. This is the most exciting part, the results. Whether it is an RFI, RFP, or RFQ, we compile the results into a report package to present to the client. Involved in this report package is an Executive Summary, this truly tells the story of how everything started and finished. The ending results of the RFx and recommendations of what we recommend is based on the story that developed from experiences during the process with the vendors to physical results and information the vendors provided during this process.

Here at SafeSourcing, we ensure that the story is always complete and thorough. For more information on how we can help you with your procurement needs or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative.  We have an entire customer services team waiting to assist you today.

We look forward to your comments.

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