Business Etiquette 101- E-mail Signature Line

April 15th, 2016

Do you ever find yourself frustrated at trying to find a contacts phone number?


Today’s post is written by Heather Powell, Director of the Customer Focus Team & Project Manager at SafeSourcing Inc.

Do you ever find yourself frustrated at trying to find a contacts phone number from an e-mail and all you see is a name? No proper sign off, let alone a signature file?

A signature file is fairly simple to create in your e-mail system, and there are many YouTube videos on the internet to walk you through step-by-step how to create it. There various types of signatures you can create, i.e. Standard, Reply, Personal, and more.

The standard signature should be your default and come up automatically when starting a new e-mail.

Start your signature with a proper sign off, such as Thank you, Best Regards, Regards, or Sincerely. By starting the signature with a proper sign off, it is automatic in the email and one less thing to think of when creating

  1. Add your name, if you have a common name then include your middle initial, and of course any post-nominal initials.
  2. Add your full job title.
  3. Add your full company name. Include Inc., LLC, or Corporation.
  4. Add your direct phone number.
  5. Optional Cell phone number.
  6. Add your full website, including the http://

This simple addition to your e-mail will give you a more professional appearance and be greatly appreciated by those reading it and wishing to contact you.

Are you interest in learning more about SafeSourcing and how we can help your company? SafeSourcing can assist you in exploring your procurement solutions for your business or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative.  We have an entire customer services team waiting to assist you today.

We look forward to your comments.




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