This is your 30-day notice that your annual contract is coming up
Today’s post is by Heather A. Powell, Director of Customer Services & Project Manager at SafeSourcing.
Dear Buyer,
This is your 30-day notice that your annual contract is coming up, let’s discuss how we can extend your current contract…
Sincerely,
The Seller
STOP! Do not call the seller! Research, research, research your options! I wrote this blog almost five years ago, and the truth is nothing has changed when it comes to doing your homework and researching what you are purchasing and what is within your contract.
Worse than getting the above notice is the evergreen clause. An evergreen clause is a statement within a contract, that says something to the effect of “this agreement shall automatically renew for another one (1) year term, unless either party provides notice to the other of its intent to terminate this agreement not less than thirty (30) days before the end of the then current term.”
Do not procrastinate to the point you are struggling whether to stick with your current supplier (evergreen a poor contract/poor service) or search for a new supplier. Give yourself time to research your alternatives. If you know a contract is going to expire within 60 or 90 days, start your research NOW! There is no harm in learning as much to know as possible about your product and your company’s annual needs for that product.
Maybe your current supplier does have the best price in town, maybe not…. If you could save 5, 10, 15, even 20% or more on your current product why would you stick with your current supplier, and why not explore your options with a new supplier who can give you better savings, maybe better service, with a better product? Are you lost and not sure which way to look? Are you unsure of where to start or who to talk too? You don’t have enough time to start the process or do the research you know needs to be done? Let SafeSourcing be your guide and source to getting you the answers you need, even if you did procrastinate and have 30 days left. We can do all of this for you and your company from research of the product, to research of the suppliers, to follow through of hosting an RFQ to get your company the best possible savings and value of your product.
Don’t become the King or Queen of Procrastination! For more information about how we can assist with sourcing your needs for your company, please contact a SafeSourcing Customer Service Representative
