Archive for the ‘Business Sourcing’ Category

Sustainable Seafood and Lake Food Practices You Should Be Aware Off.

Wednesday, April 7th, 2021

 

Today’s post is from Ron Southard, CEO at SafeSourcing Inc.

Whether you like to go fishing, eat seafood and lake food or source it for your business. Please, do it sustainably.

I always liked to go fishing as a kid. It didn’t matter if it was freshwater or saltwater as I could walk to both. The interesting thing is that I didn’t really like to eat fish. My mom was not about to clean and cook what I caught, so the only time I ate any non-shellfish, it came from the store, was not fresh and tasted terrible.

Once I met my wife and became used to eating fresh seafood, I began to like it a lot. I still like to fish today, mostly catch and release. That’s probably a good thing as our fisheries worldwide are severely stressed. Unfortunately, three quarters of the world’s fisheries are fished to capacity or overfished. That’s a really a shame for both sports’ fisherman and our ever-expanding global population in search of sustainable food sources.

A couple of organizations you should know about and visit that are helping in this capacity for seafood, lake food and shellfish are Alaska Seafood where you can learn more about FAO-Based Responsible Fisheries Management Certification. You can also learn more about Best Aquaculture Practices for shell fish at this link.

It’s nice to benefit from our fisheries and to be able to go fishing in our oceans, lakes and streams. Doing it in a sustainable way will preserve it for our future generations.

If you’d like to learn more about how SafeSourcing can help you source your sea and lake food and how we hold our suppliers accountable to local and global standards, please contact a SafeSourcing customer services representative.

We look forward to and appreciate your comments.

 

Why should retailers be concerned with evergreen contracts?

Friday, April 2nd, 2021

 

Todays post is a rework by Ron Southard, CEO at SafeSourcing Inc.

This author has been asked on numerous occasions why I am so concerned with evergreen contracts. First, let’s discuss what an evergreen contract is. A simple definition is that it is a contract or an agreement between two parties (you and your supplier) that is automatically renewed or rolled over after each completion period which is typically a year, until canceled by the either party.

This does not sound so bad at first glance, particularly if the current terms of the contract such as price, performance, quality, service or service level are all being met and are to your advantage when they automatically renew. However this is not normally the case, particularly with contracts that are driven by commodity markets such as oil, chemicals, resins, pulp, steel and many others. In addition you can bet if the advantage is in your favor in the initial contract that your current supplier will notify you in writing within the specified period which is usually 60 days that they are going to let the contract expire or want to renegotiate.

In large parts of the retail trade, there are very few sophisticated contract management solutions deployed, the cost to the industry annually runs in the billions of dollars. This is because the original contract normally has language that includes price increases above the current contract when it auto renews and the auto renewal is normally for a year if the supplier is not notified in writing prior to the anniversary date. Once renewed you are stuck. This happens because most buyers or executives think they will remember in time to notify your supplier when in fact this almost never is the case. As most retail companies have thousands of contracts in the place the amount of data requiring review is unmanageable.

The worst case I ever reviewed was a contract written nine years earlier that had renewed every year. The customer was actually paying the uplifted prices and substantially more than a much smaller company was paying for the same type of service at significantly lower volumes. This did not even include newer technology benefits.

Contract management solutions that offer alert subsystems based on contracts Meta data are the best solution to this problem and typically provide near immediate ROI based solely on the cost avoidance associated with evergreen contracts.

SafeSourcing offers an easy to use solution called SafeContract™ to help our customers with this problem. Ask your solution provider how they can help you. Or contact SafeSourcing.

 

How does your organization ensure that every award of business is implemented or delivered as awarded?

Thursday, April 1st, 2021

 

Todays post is by Ron Southard, CEO at SafeSourcing Inc.

I wrote this a while ago, it’s still true today. If you miss any of these steps your sourcing efforts have been wasted.

Stopping contract leakage is one of the most difficult tasks in the entire procurement lifecycle. To begin with, you need to understand where the data to be measured is kept. Good luck if you do not have a contract management solution. Once you have a clear idea as to the location of the data, it needs to be looked at on a regular basis in order to insure leakage is not occurring. The question here is what constitutes leakage and how often it should be reviewed such as monthly depending on contract language. Most contract management systems have alerts that can be triggered as frequently as required.

If you had a contract management system, most of the following list speaks too many of areas in which contract leakage can occur and can also be measured. These discrepancies happen in all companies large and small. If you are aware of them, capture them and report on them there is a reasonable possibility of controlling them. Again, you can’t do it without a contract management system

1. Buying without a contract.
2. Expensing something outside of a contract
3. Having multiple contracts in place:
4. Executing a new agreement when one is already in place
5. Paying a price different from the contract
6. Delivery variances
7. Quality specifications variances
8. Making payments at a prices different from the contract
9. Scope creep of the product or service purchased without change control
10. Resulting Invoice discrepancies
11. Missed volume discounts
12. Insurance discrepancies
13. Shipping discrepancies
14. Expired contracts resulting in price uplift (evergreening)
15. Overtime Violations
16. Material discrepancies
17. Sub Contractor discrepancies

Don’t work hard to drive benefits from your procurement organization and then lose much of what you have gained due to contract leakage. Ask your e-procurement solutions provider how they can help.

We look forward to and appreciate your comments.

What’s important to you in the development of your negotiation strategy?

Monday, March 29th, 2021

 

Todays post is by Ron Southard, CEO of SafeSourcing Inc.

What is your procurement organizations overall procurement strategy? All to often, when this author asks this question, the response I  get is  that deer in the headlights look that says to me there either is not one in place or the person I’m asking the question of has know idea how to answer the question. If there is no procurement strategy, there certainly is no supportive negotiation strategy because how companies negotiate should support their overall procurement strategy or at least it should.

The cause for the above is quite often that there is no formal procurement organization in place to begin with or the function is lost within a supply chain organization, logistics organization or finance organization. And sometimes it is even located in operations and as a result spread all over the place depending on the size of the company.

It’s a good bet that  if there is no well defined procurement organizational structure within a company that there are many maverick negotiations going on and that many of the associates conducting these negotiations are not skilled at doing so and don’t  have any advanced tools other than spreadsheets, email and telephony to conduct the negotiations with.

The result of the above is a lack of collaboration and well thought out aggregation, maverick buying, expired and or ever greened contracts and much higher than needed cost structures.

So before you can negotiate effectively you will have to go back to the drawing board and develop a procurement strategy. Once that’s in place negotiation best practices can follow.

If you’d like to learn how to do this quickly with executive office support and begin reducing costs in the current accounting period, please contact a customer services representative at SafeSourcing.

We look forward to and appreciate your comments.

How important are your product specifications!

Thursday, March 25th, 2021

 

Todays post is from Ron Southard, CEO at SafeSourcing Inc.

Here is an all to often typical conversation with procurement solution providers. Be careful to make sure this does not happen to you.

Customer to and e-procurement provider: I need to order some bulk shipping boxes or containers.

Uninformed e-procurement provider: No problem we have specifications on a variety of these products, I’ll get something for you to review my friend.

Customer: No problem we just need to see a sample.

Uninformed e-procurement provider: Consider it done, you are so important to us.

A week later the customer follows up to ask when the sample will be here.

Uninformed e-procurement provider: They said they are waiting for a flatbed to deliver it.

Customer: Why do they need a flatbed!

Uninformed e-procurement provider: To deliver it.

Customer: Send me a copy of the specification:

Uninformed e-procurement provider: Sure can do my friend. I’ll  actually send you a picture.

SafeSourcing Moral: It’s important that you understand what you are asking for, it’s even more important that your e-procurement provider understands what you are asking for.

If you don’t want your specifications screwed up, please contact a SafeSourcing Customer Services Account Manager. Be careful out there.

We look forward to and appreciate your comments.

Retailers, Are You Considering Installing Self-Checkout Lanes?

Monday, March 22nd, 2021

 

Today’s post is by Troy Lowe; Vice President of Development at SafeSourcing.

I remember when grocery stores started adding self-checkout lanes in their stores.  It seemed odd that you would go through a line and have to scan and bag your own groceries when there are employees there to do that for you.  At first I thought why would I pay the same price for my groceries and do all the work myself.  But as time went on, I came to find these lanes to be very convenient especially when only purchasing a few items.  Now with the pandemic a lot more places are looking to add this same convenience to their stores as well.  For example, I was at Costco the other day and they now have kiosks set up at their food-courts so that you can order and pay for your food.  When they began testing these, their original purpose was reducing and eliminating long food court lines.  But because of the pandemic they ramped up the release of the kiosks to avoid crowding and human interaction.  This is no surprise given that recent surveys have shown that over 80 percent of shoppers prefer to shop in stores that offer touchless or self-checkout options.

If you are interested in adding self-checkout to your stores below are some advantages for adding them.

  • Improve customer experience
  • Less employee support
  • Faster and more efficient
  • Can increase store space
  • Shorter Queue’s
  • Frees up time for employees
  • Reduced HR costs

Today’s solutions are varied, If you need help finding your self-checkout solutions for your company, feel free to contact SafeSourcing, you won’t pay as much.   We can gather all the necessary information for you and help you decide which company meets your needs.    If you would like more information on how SafeSourcing can help you, can help you,  please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.

 

 

 

 

 

Getting Savings Through the Learning Curve

Thursday, March 18th, 2021

 

 Today’s post is by Dave Wenig, Senior Vice President of Sales and Services at  SafeSourcing.

Learning is a topic that has no shortage of sayings and idioms, and common phrases that refer to it. To name a few…

  1. “You learn something new every day”
  2. You can “learn the hard way”
  3. You can “learn from your mistakes”
  4. And, of course, you may experience a “learning curve”

The list could go on, but the point is that learning is a fact of life. In eProcurement, you will likely find plenty of opportunity to learn, but there are a few things that you can do as you get started to make sure you learn quickly and that you’re able to enjoy the benefits of your eProcurement process even as you’re learning. Here are a few thoughts on the matter so that you can learn from the experience of others.

The first one  I’ll share is that it is absolutely possible to learn as you go with eProcurement. In fact, the best way to learn how the process works and what works best for you is to select some categories to start with and to begin sourcing. With SafeSourcing, we help our customers get off and running very easily because of our full-service SaaS model. That eliminates many of the typical barriers to entry that would prevent a new user from experiencing how eProcurement works and from getting the immediate value created when we reduce costs in those early categories.

Secondarily, I would note that you don’t need to learn anything the hard way. For customers willing to embrace eProcurement and are willing to be open minded in their learning, SafeSourcing can offer much guidance. From experience, the more closely you are willing to work with us and communicate regularly, the better your learning experience will be. We’d rather help you learn from the mistakes of other than your own and we’re going to guide you around the types of challenges and pitfalls that exist.

Like any subject, learning in eProcurement is an entirely subjective experience. From our perspective as the eProcurement provider, we can make learning a very easy process, but everyone learns their own way. No matter your learning style, just know that we’re here to make sure that you succeed.

If  you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.

 

 

 

Poultry Trading Enters the Digital Age

Wednesday, March 17th, 2021

 

Today’s blog is by Gayl Southard, Vice President Administration for SafeSourcing.

For companies, such as Tyson Foods Inc., moving product from farmers to vendors worldwide still requires phone calls, spreadsheets and vendor relationships with middlemen that take a cut of the profits.  The broker fees add up and getting up-to-the-minute pricing information isn’t always reliable.  Inventory and supply are not on a centralized database.

Scott Spradley, Chief Technology Officer at Tyson, the second largest processor of chicken, beef, and pork in the U.S. indicated some of their partners still rely on fax machines.  To fill a supermarket order for chicken, salespeople need to call the warehouses across the country.  Improving technology could dramatically improve company profitability.  Tyson is employing technology with robotic arms to package poultry and digital equipment for sales teams to identify consumption trends.  Spradley said a couple of years ago while he was preparing for a board meeting he was thinking about all of the components that made up his breakfast sandwich and all the stops those separate ingredients had to make before it reached the consumer.  Thousands of miles are involved in bringing ingredients together, as well as packaging, for one breakfast sandwich.  By reducing mileage using technology costs will come down.

For more information on how SafeSourcing can help your procurement efforts, or on our Risk Free trial program, please contact a SafeSourcing Customer Service Representative.  We have an entire team ready to assist you.

References………………………………………………….

Julia-Ambra Verlaine, WSJ, 3/9/2021

 

SafeSourcing Inc. is hosting a Collaborative Technology RFQ

Friday, March 5th, 2021

 

Todays post is from Ronald D. Southard, Chief Executive Officer at SafeSourcing Inc.

Executives Leadership Teams:

SafeSourcing Inc. is hosting a Collaborative Technology RFQ event on behalf of our customers for PC, Tablets, Peripherals etc. in the VERY near future.

We held a similar event last week in the healthcare industry and our customers achieved 34% cost reduction on their exact configurations and other budgeted purchases.

Based on current market dynamics, the opportunity to save NOW is very significant.

Your technology team will tell you that they are already getting the best price and that we can’t possibly beat it. THEY ARE NOT, and YES WE CAN! Our opportunity is ZERO risk. If you do not reduce your costs, you will never be invoiced by SafeSourcing. You may keep the updated Terms and Conditions, Supplier Research and Final Report Package we provide all participants as our thanks for trying and future use.

Please respond to this email with your interest and who we should work with. I will keep you updated as to progress. This is my personal email address for this RFQ.

Please feel free to share with anyone you think might benefit.

Thank you,

 

 

The U.S. Consumer Price Index has risen 1.4% since January 2020.

Tuesday, March 2nd, 2021

 

Todays post is by Ronald D. Southard, CEO at SafeSourcing Inc.

According to the U.S. Bureau of Labor Statistics The Consumer Price Index (CPI) is a measure of the average change over time in the prices paid by urban consumers for a market basket of consumer goods and services. Indexes are available for the U.S. and various geographic areas. Average price data for select utility, automotive fuel, and food items are also available.

Additionally, according to the BLS, this index is up +1.4% since January of 2020. I think most of the consumer community must think why prices are going up during a pandemic. Why are companies not trying to take care of their customers and keep cost reasonable?

Unfortunately, many companies site the pandemic as a primary reason for raising their prices. In a nutshell, their prices are going up because their supplier’s prices are going up, because commodity prices are going up while in many cases demand is going down. For one, this author does not buy it, and neither should you whether you are a consumer or a company. There are ways to mitigate cost increases. For the most part, they ALWAYS work, during a pandemic or any other crisis.

For every commodity that rises there are also commodities that fall. For every company that raises their prices to their end user be it consumer or company, there are others that want your business bad enough to keep prices stable if not lower them. The issue is that companies must be willing to put the work in if they want to keep prices down. Too many companies continue to operate in a business-as-usual manner. It is easy to spot when individuals or companies operate from the “this is how I learned it, and this is how I do it” point of view. Some clues are.

  1. They buy from the same suppliers repeatedly.
  2. They do not have a clear view of their existing contracts.
  3. They do not have a view of their performance against those contracts.
  4. They do not have a view of additional sources of supply and rely too much on single source.
  5. They do not put their products and services out to bid on a regular basis.
  6. They do not have current specifications for their products or services.

Unfortunately, smaller companies do get to the point where they cannot absorb higher costs. If they try to pass it on to their customers, their customers go elsewhere as customer loyalty is not as high in this decile of consumers or during challenging times like we faced during 2020 and today.

Here is a promise. If you cannot figure out how to keep your costs down, contact us at SafeSourcing because we can. As a matter of fact, call me personally 480-773-7524 or email me at ronsouthard@safesourcing.com.

Here is to better times and better prices.