Archive for the ‘E-procurement’ Category

There are a few simple keys to understanding competitive bidding when using e-negotiation tools.

Wednesday, December 15th, 2010

There are several important elements that require clear understanding by both the host company as well as the invited suppliers to ensure that bidding is fair when using e-negotiation tools.

What constitutes the best overall bid is a bid that meets or exceeds the specifications in areas such as price, safety, environmental best practices quality and other areas as outlined in the product specification. The process contemplates giving potential bidders a reasonable opportunity to bid, and requires that all bidders be placed on an equal playing field. Ideally each supplier must bid on the same documented specifications, terms, and conditions for all the items.

However breaking out individual line items that a specialty supplier can provide bids for can help to reduce the opportunity for suppliers to manage the overall gross margin of their bids and drive higher savings. The purpose of competitive bidding is to stimulate competition, prevent favoritism, and secure the best goods and services at the lowest possible price, for the benefit of the host company while making the job easier for buyers and category managers. Competitive bidding cannot occur where specifications, terms, or conditions prevent or unduly restrict competition, favor a particular supplier, or increase the cost of goods or services without providing a corresponding tangible benefit for the host Retailer.

As always, we look forward to and appreciate your comments.

What steps are required to launch a successful e-negotiation program?

Monday, November 29th, 2010

As you might imagine, each of the steps I offer below can easily be expanded to include a great deal of detail. However, since the question came from a senior executive who was really looking for an elevator ride type of answer I offer the following as a simple guideline.

1. Select customer & provider project leads
2. Conduct detailed category discoveries
3. Rank categories and findings by category
4. Develop a and prioritize a category strategy
5. Select lead category items
6. Conduct supplier discovery & research
7. Select suppliers
8. Train suppliers
9. Conduct online e-negotiation
10. Deliver online e-negotiation reports
11. Analyze e-negotiation results
12. Request samples if necessary
13. Award Business
14. Sign contract and begin delivery
15. Report ROI.

We know these steps return results quickly.

We look forward to and appreciate your comments.

I’m not involved in procurement! How many times have we heard this one?

Tuesday, November 23rd, 2010

The best procurement professionals are those that understand the interactions of all functional areas within a business. These well informed professionals also understand the importance of collaboration and aggregation in order to drive as much cost from an organization as possible. So what functional business areas might be actively involved in or impacted by procurement and or e-procurement systems?

There are certainly many areas of a retail company that have procurement connections as well as some input as to products or services being sourced with e-procurement tools. The following although not complete are probably a pretty good start.

1. Finance
2. Purchasing
3. Logistics
4. Manufacturing
5. Warehousing
6. Materials Management
7. Inventory Management
8. Supply Chain
9. Distribution
10. Transportation
11. Maintenance
12. Administration
13. Operations
14. Loss Prevention

What other areas can you come up with?

I?m not involved in procurement! How many times have we heard this one?

Tuesday, November 23rd, 2010

The best procurement professionals are those that understand the interactions of all functional areas within a business. These well informed professionals also understand the importance of collaboration and aggregation in order to drive as much cost from an organization as possible. So what functional business areas might be actively involved in or impacted by procurement and or e-procurement systems?

There are certainly many areas of a retail company that have procurement connections as well as some input as to products or services being sourced with e-procurement tools. The following although not complete are probably a pretty good start.

1.?Finance
2.?Purchasing
3.?Logistics
4.?Manufacturing
5.?Warehousing
6.?Materials Management
7.?Inventory Management
8.?Supply Chain
9.?Distribution
10.?Transportation
11.?Maintenance
12.?Administration
13.?Operations
14.?Loss Prevention

What other areas can you come up with?

Retail Senior Executives have you ever really calculated the potential impact of using next generation e-procurement tools? I mean really?

Thursday, November 18th, 2010

Let?s face it, this may not be as sexy as releasing a new format, not as political as chasing down run away health care costs, and it just doesn?t resonate as fun.

For most companies, the cost of goods and services (COGS) is the single largest line item on their P&L. Historically the Retail industry has cost of goods across all segments of between 55% and 81%. In the supermarket segment cost of goods has a historical average of 72.0% and Drug Stores are right behind. The convenience stores segment cost of goods is a staggering 81%!

The single-largest opportunity to improve net income is by addressing the largest line on the P&L which is the cost of goods and services. The good news is that every dollar reduction in COGS falls directly to the bottom line. The finance department may argue that there are supplier related switching and timing costs incurred in order to get to the true savings, but the majority of these savings end up on the bottom line if you are attaining plan in other areas.

So let?s measure the impact this could have on a retail company. The math can easily be applied to any retail vertical. An Aberdeen report stated that a 5% reduction in cost of goods would have the same impact to a retailer as a 30% increase in top line sales.

Let?s do some simple math: a five billion dollar ($5B) supermarket company has an approximate cost of goods of $3.6B. Assuming a net income of one percent (1%) this retailer would have earnings of $50M. Let?s assume that they assigned fifteen percent (15%) of their total spend next generation e-procurement tools. This would be approximately $540M. Assuming a savings of 10% which is well documented within the industry, savings would equal $54M which would equate to a net earnings improvement of $54M or greater than 100%.

Yes this is simple math. There are dependencies related to percent of above the gross margin line and below the gross margin and a lot of sin falls into the expense category which is why net profit sucks in the first place. There is also the issue of the rest of the company performing to their plan guidelines so that these real reductions don?t just mask other problem areas. Timely award and timely contract implementation are also important

There is an old saying that figures lie and liars figure. At the end of the day you just can?t hide from the numbers. If you don?t trust the math, let us prove it to you.

We look forward to and appreciate your comments.

Twenty-one reasons why all retailers should use E-Procurement tools.

Monday, November 15th, 2010

?These are certainly not all of the benefits that retailers can drive from the use of e-procurement tools, but it is a good starting point.

Our list is not ranked in order of importance although many might argue that not much is more important than improved earnings.

1.?Guaranteed to improve net earnings
2.?Guaranteed to improve safety
3.?Guaranteed to improve Corporate Social Responsibility.
4.?Guaranteed new sources of supply
5.?Retail has less spend assigned than any other industry
6.?Streamlines the? procurement process
7.?Holds suppliers accountable to your standards.
8.?Improves quality
9.?Cost avoidance in a volatile market
10.?Creates a competitive environment
11.?Drives reliable market pricing
12.?Maintains a reliable history for future comparison
13.?Educates suppliers as to how retailers wish to procure products
14.?Supplier training eliminates questions
15.?Improved and consistent product specifications
16.?Improved negotiation.
17.?Improve carbon footprint
18.?Simple award of business process
19.?Frees up time for other tasks
20.?Works for procurement of all product categories
21.?Provides a detailed audit trail.

This author is not sure why a derivative of this list could not become the mission statement for any procurement department.

We appreciate and look for ward to your comments.

When should Retailers use a Request for Information or RFI?

Thursday, November 11th, 2010

As we have discussed in a prior posts, a Request for Information or “RFI” is in its most simple form a document distributed to new sources of supply prior to inviting them to participate in a Request for Quote or RFQ. The process assists you in your decision as to whether or not you wish to invite new suppliers to participate.The document lets potential suppliers know the information you require in order for them to be considered for participation. This is also a great way to update the information for your incumbent suppliers. This is particularly important in light of our recent economic woes.
Some of the information contained in an RFI can include but certainly is not limited to the following.

1.?General education relative to your procurement process.
2.?Certification requirements such as safety or environmental.
3.?Rules of engagement
4.?Supplier general information.
5.?Sourcing tree information.
6.?Country of Origin Information.
7.?Near Shore or Off Shore Practices
8.?Financial Information?
?

A Request for Information is a great tool that when used properly enables retailers to evaluate potential new sources of supply while also holding their incumbent suppliers accountable to the same standards they would of new suppliers. Although most often used in complex sourcing events, RFI?s are very helpful in almost all e-negotiation events.

Sourcing prescription drugs gets a little simpler all of the time.

Wednesday, November 10th, 2010

This was the case years ago, but with the advent of many of the internet based prescription drug sites such as RXlist, Drugs.com and many retailers sites, it is easy to find lists, formulations, directions, dictionaries and generic equivalents. What more could a Pharma buyer ask for. Now all you need to do is use your e-procurement solutions provider to drive your costs down.

According to RXlist, the top twenty prescription drugs in the U.S. are as follows.

1.?Lipitor
2.?Hydrocodone / Acetaminophen??
3.?Hydrocodone / Acetaminophen??
4.?Levothyroxine sodium??
5.?Amoxicillin??
6.?Lisinopril??
7.?Nexium??
8.?Synthroid??
9.?Lexapro
10.?Singulair
11.?Plavix
12.?Simvastatin
13.?Hydrochlorothiazide
14.?Amlodipine besylate
15.?Azithromycin
16.?Warfarin sodium
17.?Furosemide
18.?Azithromycin
19.?Levothyroxine sodium
20.?Advair Diskus

Let’s hope this? information helps you to?drive down your costs.

We look forward to and appreciate your comments

Scottsdale Arizona?s SafeSourcing Inc. releases outstanding Q3 2010 results.

Monday, November 8th, 2010

Despite the continuing economic condition SafeSourcing Inc. reported significant 3rd quarter 2010 revenue growth of 42.45% versus the same period of 2009.Safesourcing has also continued to significantly grow its customer base with wins across all retail verticals as well as other new industries. SafeSourcing also recorded significant net income for the same period.

According to Ron Southard SafeSourcing CEO, We continue to honor the commitment we made to the retail market when we launched this company of being able to address all spends regardless of size. During 2010 we have sourced products for companies with 1000?s of stores and for companies with only a single location. SafeSourcing has run hundreds of millions of dollars through our system this year for all RFX types and provided new sources of supply, a focus on companies CSR inititives and significant savings across all categories. Southard continued by saying that they could not be more pleased with the faith that their customers have placed in SafeSourcing during a very challenging economic climate.

To learn more about SafeSourcing please visit our website www.safesourcing.com.

We look forward to and appreciate your comments.

Scottsdale Arizona’s SafeSourcing Inc. releases outstanding Q3 2010 results.

Monday, November 8th, 2010

Despite the continuing economic condition SafeSourcing Inc. reported significant 3rd quarter 2010 revenue growth of 42.45% versus the same period of 2009.Safesourcing has also continued to significantly grow its customer base with wins across all retail verticals as well as other new industries. SafeSourcing also recorded significant net income for the same period.

According to Ron Southard SafeSourcing CEO, We continue to honor the commitment we made to the retail market when we launched this company of being able to address all spends regardless of size. During 2010 we have sourced products for companies with 1000’s of stores and for companies with only a single location. SafeSourcing has run hundreds of millions of dollars through our system this year for all RFX types and provided new sources of supply, a focus on companies CSR inititives and significant savings across all categories. Southard continued by saying that they could not be more pleased with the faith that their customers have placed in SafeSourcing during a very challenging economic climate.

To learn more about SafeSourcing please visit our website www.safesourcing.com.

We look forward to and appreciate your comments.