What are the benefits of being EDI compliant?

February 14th, 2013

Is your organization compliant? Does it need to be?

Today?s post is from Ryan Melowic; Assistant Vice President of the Procurement COE at SafeSourcing.

Wikipedia defines EDI as the following; EDI which stands for Electronic Data Interchange is the computer-to-computer communication of business documents between companies in a standard format.? It is a paperless way to send and receive Purchase Orders, Invoices, etc.? EDI replaces human-readable documents with electronically coded documents. The sending computer creates the document and the receiving computer interprets the document.?

Some of the benefits of EDI are as follows.

1.? EDI streamlines the process and supplies more supply chain visibility.

2.? EDI provides increased security

3.? EDI helps companies? lower costs by eliminating manual keying which reduces labor cost as well as well as errors and double entry of data.

4.? EDI provide management the information they need to plan and make strategic decisions

5.? EDI standards are agreed formats and protocols that trading partners collaborate and agree to use when sending and receiving business documents.

Due to EDI data being electronic data, product sales data, product inventory status, demand forecasts and other metrics can be exchanged with the key stake holder automatically. This allows for better inventory management and tighter control on accounts payable.

If you’d like to learn more about SafeSourcing can help your company explore EDI implementation options please contact a SafeSourcing customer services representative.

We look forward to and appreciate your comments.

SafeSourcing is “OAD” Compliant!

February 13th, 2013

And, if your sourcing partner is not, your results will not be as good as ours!

Today’s post is by Ron Southard CEO of Safesourcing.

A friend and customer that has been a CFO of a fortune 100 company and now owns his own business asked me the other day why our results are so much better than other sourcing companies. For the record, he has used and been exposed to many of these companies during his career. In fact his company’s primary focus today with his customers is focused on strategic cost initiatives.  As such we get to work together quite frequently.

My simple answer was that SafeSourcing is OAD Compliant! As you might imagine, I got that HUH look. I went on to explain that we have an Obsessive Attention to Detail or “OAD”. He simply said, can you give me an example? I went on to discuss how a company might source a service like temporary labor in the administrative space across multiple geographies and multiple job descriptions. We discussed the makeup of the job descriptions and the pay rates associated with those roles. By example I explained that most companies providing these types of services wanted to provide you an hourly base rate with uplifts for overtime, holiday and other related criteria. Further, I explained that the structure our event focused on an expanded list of job requirements so that our customer would not be overcharged as example for administrative support provided by an executive assistant when an administrative assistant was all that was called for. We further broke the rates down by geography, national upcharge, and unemployment tax and workers compensation by state. Most people are not aware that workers compensation rates are different by employer by sate based on their individual company ratings. I went on to say, another quick example might be someone wanting to source heavy duty pallet racking based on the current price of steel (Hint! Think Metal Indices) while overlooking transportation cost opportunities (fuel) as well as the services required (unloading) to deploy the end product across time and geography (local distributer).

Once my friend got the gist of what we were talking about, he asked me how we continue to insure that all SafeSourcing associates function in this way. The answer was simple. We demand it. Every category that we source goes through a thorough strategy development phase where our customer and our Procurement Center of Expertise associates educate each other. We use an internal process call Question AZ. That has nothing to do with the state of Arizona where I live; it simply means that we assemble a list of questions beginning with the letter A and keep adding questions through the letter Z until there are no more questions. Simple but affective We reinforce this internally with competitions on research, adding data to our WIKI and asking every associate to write a monthly blog on a category they are working on. All of this information is shared with the entire team regularly in debrief sessions. We always think through traditional sourcing methodologies, but leave room for thinking outside of the box. Just because someone has never run a category in a certain way does not mean it cannot be done that way.

My friend’s response was WOW! and last year he ran over 300 e-RFX events with us

The simple conclusion to the above is that you can have more advanced tools, more experienced people but if you are not OAD compliant you will never drive the same results that we do.

If you’d like to learn more about the SafeSourcing 6 step process that combines three distinct sourcing strategies into one event, please contact us.

We look forward to and appreciate your comments.

SafeSourcing is ?OAD? Compliant!

February 13th, 2013

And, if your sourcing partner is not, your results will not be as good as ours!

Today’s post is by Ron Southard CEO of Safesourcing.

A friend and customer that has been a CFO of a fortune 100 company and now owns his own business asked me the other day why our results are so much better than other sourcing companies. For the record, he has used and been exposed to many of these companies during his career. In fact his company?s primary focus today with his customers is focused on strategic cost initiatives.? As such we get to work together quite frequently.

My simple answer was that SafeSourcing is OAD Compliant! As you might imagine, I got that HUH look. I went on to explain that we have an Obsessive Attention to Detail or ?OAD?. He simply said, can you give me an example? I went on to discuss how a company might source a service like temporary labor in the administrative space across multiple geographies and multiple job descriptions. We discussed the makeup of the job descriptions and the pay rates associated with those roles. By example I explained that most companies providing these types of services wanted to provide you an hourly base rate with uplifts for overtime, holiday and other related criteria. Further, I explained that the structure our event focused on an expanded list of job requirements so that our customer would not be overcharged as example for administrative support provided by an executive assistant when an administrative assistant was all that was called for. We further broke the rates down by geography, national upcharge, and unemployment tax and workers compensation by state. Most people are not aware that workers compensation rates are different by employer by sate based on their individual company ratings. I went on to say, another quick example might be someone wanting to source heavy duty pallet racking based on the current price of steel (Hint! Think Metal Indices) while overlooking transportation cost opportunities (fuel) as well as the services required (unloading) to deploy the end product across time and geography (local distributer).

Once my friend got the gist of what we were talking about, he asked me how we continue to insure that all SafeSourcing associates function in this way. The answer was simple. We demand it. Every category that we source goes through a thorough strategy development phase where our customer and our Procurement Center of Expertise associates educate each other. We use an internal process call Question AZ. That has nothing to do with the state of Arizona where I live; it simply means that we assemble a list of questions beginning with the letter A and keep adding questions through the letter Z until there are no more questions. Simple but affective We reinforce this internally with competitions on research, adding data to our WIKI and asking every associate to write a monthly blog on a category they are working on. All of this information is shared with the entire team regularly in debrief sessions. We always think through traditional sourcing methodologies, but leave room for thinking outside of the box. Just because someone has never run a category in a certain way does not mean it cannot be done that way.

My friend?s response was WOW! and last year he ran over 300 e-RFX events with us

The simple conclusion to the above is that you can have more advanced tools, more experienced people but if you are not OAD compliant you will never drive the same results that we do.

If you?d like to learn more about the SafeSourcing 6 step process that combines three distinct sourcing strategies into one event, please contact us.

We look forward to and appreciate your comments.

“Just what makes that little old ant think he can climb a rubber tree plant”?

February 12th, 2013

One might also ask, just what makes a bidder bid during an on line auctions?

We don’t hear too much about the different types of On Line auctions anymore as many features are baked in to newer tools today! And very few understand the psychological models that are used within these modern bidding frameworks. One of the oldest types of on line auctions is the Vickrey reverse auction?

According to Wiktionary the Vickrey reverse auction is named after a Canadian professor of economics named William Vickrey (1914-1996) who was also a Nobel laureate.  Vickrey’s paper, Counterspeculation, auctions and competitive sealed tenders, was the first of its kind using the tools of game theory to explain the dynamics of auctions. Any one that truly understand the magic of a reverse auction understands that the same type of psychology that drives gaming in a Casino drives the dynamics of a reverse auction.

There are a number of types of reverse auctions which is why a strategy is important when you look at each category that you decide to take to market. Specifically to the opening question, a Vickrey auction allows for selling single items where the lowest bidder sells the item at the price offered by the second lowest bidder.

Think about how you might implement this strategy to encourage bidder. How would you set your system indicators? Might you use ranking or a reserve or low quote indicator? If so, what impact might it have? Shouldn’t you be asking that question up front as you set your strategy?

See, there is much to ponder, and much you can do. If you like to learn more about how certain tools and  features may influence  bidding behavior, please contact a SafeSourcing Customer Services representative.

We look forward to and appreciate your comments.

“Just what makes that little old ant think he can climb a rubber tree plant”?

February 12th, 2013

One might also ask, just what makes a bidder bid during an on line auctions?

We don?t hear too much about the different types of On Line auctions anymore as many features are baked in to newer tools today! And very few understand the psychological models that are used within these modern bidding frameworks. One of the oldest types of on line auctions is the Vickrey reverse auction?

According to Wiktionary the Vickrey reverse auction is named after a Canadian professor of economics named William Vickrey (1914-1996) who was also a Nobel laureate.? Vickrey’s paper, Counterspeculation, auctions and competitive sealed tenders, was the first of its kind using the tools of game theory to explain the dynamics of auctions. Any one that truly understand the magic of a reverse auction understands that the same type of psychology that drives gaming in a Casino drives the dynamics of a reverse auction.

There are a number of types of reverse auctions which is why a strategy is important when you look at each category that you decide to take to market. Specifically to the opening question, a Vickrey auction allows for selling single items where the lowest bidder sells the item at the price offered by the second lowest bidder.

Think about how you might implement this strategy to encourage bidder. How would you set your system indicators? Might you use ranking or a reserve or low quote indicator? If so, what impact might it have? Shouldn?t you be asking that question up front as you set your strategy?

See, there is much to ponder, and much you can do. If you like to learn more about how certain tools and? features may influence? bidding behavior, please contact a SafeSourcing Customer Services representative.

We look forward to and appreciate your comments.

Containerboard trends: What are they telling you?

February 11th, 2013

What are the latest numbers for industry containerboard pricing and inventory telling you?

Today?s post is by Mark Davis; Senior Vice President? COO at SafeSourcing.

What are the latest numbers for industry containerboard pricing and inventory telling you about your corrugated cardboard needs?

With a $50/ton containerboard increase last fall and what some industry experts are saying may be another increase coming in early 2013, now may be the perfect time to look at sourcing your containerboard needs.? While this was happening, Hurricane Sandy was affecting many North American inventory levels, but industry reports released have shown a return to higher than average inventory levels for December and January.

What do these trends mean for businesses that regularly use corrugated cardboard in their day-to-day operations?

Future price increases are one of the major reasons for sourcing containerboard needs now in order to lock in prices before increases hit.? While most contracts will still be tied to pulp indexes, getting agreements in place now will allow you to take advantage of those prices before the increases hit and may justify the warehousing of pre-purchased stock at lower prices.

North American export levels finished at slightly lower levels in 2012, however industry experts are predicting that export levels are expected to increase in 2013 cutting into available inventory and increasing the demand of suppliers.? Many manufacturers such as International Paper are increasing capacity through acquisition and renovation in order to absorb the increased demand levels.

With potential price increases in containerboard coming and demand increasing, it is no wonder that traditional mills have begun to move production of traditional paper types such as newsprint to the production of containerboard in order to leverage the trends.? This increase in sources is good for customers who have the opportunity to investigate new suppliers that may be a better fit for them in terms of service and geography.

If you are a business who uses linerboard or corrugated board products, now may be the perfect time to think about sourcing your needs to avoid potential future increases or possibly to investigate suppliers who can provide you a better mix of product and services.

To understand more about how we can help you source your containerboard needs, please contact a SafeSourcing Customer Service Representative.

We look forward to your comments.

BREAKING NEWS: No mail on Saturday’s?

February 8th, 2013

"I always remember as a child getting very excited to go check the mail to see what arrived that day".

Today’s post is from Sarah Kouse a SafeSourcing Center of Expertise Account Manager

For practically forever the U.S. Postal Service has been in service delivering mail to businesses and residents six days a week all over the country. I always remember as a child getting very excited to go check the mail to see what arrived that day. Most of the time it was bills and/or advertising mailers for my parents, but on occasion I would receive a letter in the mail and it would feel like Christmas and bring me excitement to reveal what was inside.

The U.S. Postal Service has decided to discontinue Saturday’s for mail delivery, but continue to delivery packages to businesses and residents. Doing this, they are able to save about $2 billion. They plan to make this cut in August 2013.

Could they have chosen other actions of saving money and cutting costs without completely cutting out a service that patrons have been used to receiving for decades? Could they have looked at ways at cutting their spending on necessary items they purchase to run their business?

Cutting cost by downsizing is not always the only answer. That’s where SafeSourcing can help you and your business. SafeSourcing can look into ways to help you cut cost without downsizing or changing how you run your business. We can look at items that are purchased on a regular basis, that are necessary to run your business, and look at alternative options at purchasing those items significantly cheaper and still retaining that same quality of the product and/or service.

Contact a SafeSourcing Customer Service Representative for more details on how we can save you money.

We look forward to and appreciate your comments

BREAKING NEWS: No mail on Saturday?s?

February 8th, 2013

"I always remember as a child getting very excited to go check the mail to see what arrived that day".

Today?s post is from Sarah Kouse a SafeSourcing Center of Expertise Account Manager

For practically forever the U.S. Postal Service has been in service delivering mail to businesses and residents six days a week all over the country. I always remember as a child getting very excited to go check the mail to see what arrived that day. Most of the time it was bills and/or advertising mailers for my parents, but on occasion I would receive a letter in the mail and it would feel like Christmas and bring me excitement to reveal what was inside.

The U.S. Postal Service has decided to discontinue Saturday?s for mail delivery, but continue to delivery packages to businesses and residents. Doing this, they are able to save about $2 billion. They plan to make this cut in August 2013.

Could they have chosen other actions of saving money and cutting costs without completely cutting out a service that patrons have been used to receiving for decades? Could they have looked at ways at cutting their spending on necessary items they purchase to run their business?

Cutting cost by downsizing is not always the only answer. That?s where SafeSourcing can help you and your business. SafeSourcing can look into ways to help you cut cost without downsizing or changing how you run your business. We can look at items that are purchased on a regular basis, that are necessary to run your business, and look at alternative options at purchasing those items significantly cheaper and still retaining that same quality of the product and/or service.

Contact a SafeSourcing Customer Service Representative for more details on how we can save you money.

We look forward to and appreciate your comments

Purchase orders. Who needs them?

February 6th, 2013

Have you thought about managing your purchase orders through an online Purchase Order tool?

Today’s post is by Steve Schwerin; Account Manager at SafeSourcing.

Have you thought about managing your purchase orders through an online Purchase Order tool in the past?  Have you acted on that thought?  Maybe this year should be the year.  I know.  You have a way of doing things.  Don’t we all.  Hasn’t the internet challenged almost every one of your standard ways of doing things?  It has mine.   Still, hasn’t it improved timeliness and precision on most of these things despite our reluctance to change?  Why should it be any different with purchase orders?

In a conversation that I had with a purchasing manager over a company with four warehouses recently in which he noted that there just didn’t seem to be enough time in the day to complete all of the tasks he needed to get done.  I bet this goes for many of us on all sides of the procurement industry.  Ideally, we would spend as little time as possible bogged down with routine tasks let alone having to worry about slippage or rogue buying for parts even remotely routine to our company’s spends.  Not that this purchasing manager’s day is spent reviewing purchase order after purchase order, but some of it is.

Wouldn’t a predefined, third party solution save time and maybe even let some of us sleep a little better at night knowing that the terms and conditions, pricing and authorizations have been gone over by three sets of eyes for spends that have been negotiated as lowest price offerings ahead of time?

Then why not spend some of your time inquiring about our SafePO™ service?  I have heard it said that business is never bad; people are just bad at business.  Much of this phrase, dare I say 99%, refers to routine tasks such as follow up and thoroughness.  There are new tools available in the last few years to help with such tasks.  Not that an online Purchase Order Management system is a silver bullet, but does it not leverage the power of computing and the availability of electronic devices for your benefit as well as your business partners?  It actually makes both of you more competitive.  If it saved you and your customers a few hours per month and gave you both peace of mind would it not be worth it?

Bring everyone up with you; let us know how we can help to make you and your associates more efficient, accurate and competitive.   Contact your SafeSourcing customer service representative at 513-360-8440 to find out how.

We look forward to and appreciate your comments

 

Identifying Opportunities in 2013 and Beyond!

February 5th, 2013

I read a book written in 1970 titled Future Shock

Today’s post is by Steve Schwerin; Account Manager at SafeSourcing.

I read a book written in 1970  titled  Future Shock.  Though the title sounds ominous, it wasn’t about the apocalypse or ancient calendars reaching their terminus.  The authors were trying to communicate the coming changes in world economies not due to negligence, greed or regime change as much as due to technology.

There were opportunities in these disruptions that I think procurement professionals should constantly be reevaluating.  The authors could see the day when much of the current tasks being done would be automated and human creativity could use the new technology in ways only dreamed of before as well as some not yet dreamed of.  I suspect that the author of Future Shock would put procurement professionals squarely in the category of people facilitating this change.  Why?  Procurement professionals are constantly facilitating technology making its way into their organizations and often how.  We see this in various ways.

More Products– We now have more of almost every product available than ever before which makes the marginal cost of using and selling most products less than ever before.

Different Products– Cars, computers and even blogs did not exist at one time.  Variety allows for targeting pockets of micro-demand not possible before the internet and mass production.

More Services– Food services, pest control and B2B services didn’t exist in their present forms until recently.  For instance, it wasn’t until recently when eating out became a common occurrence for the average person.  Pest control?  Grab a mouse trap.  And B2B?  I guess lick that envelope quicker?  What we are seeing today is that scalability allows vendors to add some services at very little extra relative cost, though it may take a little discovery and negotiation.

Different Services– Web design didn’t exist before the web, and what was the form of the customized packaging industry before technology provided for blister packs and plastic bottles in every conceivable shape?  Can any of these services add value for your customer?

Better Services-One thing to keep in mind with services is quality verses quantity.  Can taking another look at SLAs, SOPs, or SOWs add value while costing little verses their benefit to anyone involved in the procurement process.

Adding value and constantly achieving higher levels of service have largely made the above mentioned deliverables possible.  It takes a human mind to recognize and implement any of this, however.  Why not take the bull by the horns in the new year?

What Future Shock was largely predicting these changes would usher in was a more customizable world.  Cost cutting is still perhaps the best way to impact your bottom line.  At times, cost cutting might take the shape of adding something-read customizing-while keeping the cost similar.  What might actually be more valuable to your client is a different product or perhaps a more customized product than others are offering.  Who is in a better position to address this than the procurement professional?

To understand more about how we can help you begin to find your new opportunities, please contact a SafeSourcing Customer Service Representative.

We look forward to your comments.