Motivation for a Month

April 20th, 2016

Struggling with motivation at work happens, so…..

 

Struggling with motivation at work happens, so how can you inspire others in your company?

Today’s blog is by Margaret Stewart, Executive Assistant at SafeSourcing.

Regardless which industry you work, an employee’s drive can falter at times. This is a prime opportunity to lead workers toward higher aspirations and meaningful work experiences. With proper inspiration, workers tend to have higher job satisfaction and better performance. One great way to encourage the best from employees is to genuinely motivate them.

Motivational quotes, stories, and memes are a great way to encourage your team and are more than prevalent across the web, but how many actually speak to you? Below are encouraging quotes for each day of the month that may help not only with your motivation, but also to motivate those around you.

  1. Courage is being scared to death, but saddling up anyway. – John Wayne
  2. A business that makes nothing but money is a poor business. – Henry Ford
  3. Whatever the mind of man can conceive and believe, it can achieve. – Napoleon Hill
  4. Success is walking from failure to failure with no loss of enthusiasm. – Winston Churchill
  5. You have to trust in something – your gut, destiny, life, karma, whatever. This approach has never let me down, and it has made all the difference in my life. – Steve Jobs
  6. People become really quite remarkable when they start thinking that they can do things. When they believe in themselves, they have the first secret of success. – Norman Vincent Peale
  7. Quality means doing it right when no one is looking. – Henry Ford
  8. I have not failed. I’ve just found 10,000 ways that won’t work. – Thomas A. Edison
  9. Have a very good reason for everything you do. – Laurence Olivier
  10. One finds limits by pushing them. – Herbert Simon
  11. Even if you are on the right track, you’ll get run over if you just sit there. – Will Rogers
  12. The successful man is the one who finds out what is the matter with his business before his competitors do. – Roy L. Smith
  13. Hire character. Train skill. – Peter Schutz
  14. For maximum attention, nothing beats a good mistake. – Unknown
  15. You have brains in your head. You have feet in your shoes. You can steer yourself, any direction you choose. – Dr. Seuss
  16. It is not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change. – Charles Darwin
  17. Opportunity is missed by most people because it is dressed in overalls and looks like work. – Thomas Edison
  18. People are best convinced by things they themselves discover. – Ben Franklin
  19. If it really was a no–brainer to make it on your own in business there’d be millions of no–brained, harebrained, and otherwise dubiously brained individuals quitting their day jobs and hanging out their own shingles. Nobody would be left to round out the workforce and execute the business plan. – Bill Rancic
  20. Anyone who has lost track of time when using a computer knows the propensity to dream, the urge to make dreams come true and the tendency to miss lunch. – Tim Berners-Lee
  21. When you feel like quitting, think about why you started. – Unknown
  22. Never give up. Today is hard, tomorrow will be worse, but the day after tomorrow will be sunshine. – Jack Ma
  23. Your most unhappy customers are your greatest source of learning. – Bill Gates
  24. We think, mistakenly, that success is the result of the amount of time we put in at work, instead of the quality of time we put in. – Arianna Huffington
  25. Success usually comes to those who are too busy to be looking for it. – Henry David Thoreau
  26. A successful man is one who can lay a firm foundation with the bricks others have thrown at him. – David Brinkley
  27. What seems to us as bitter trials are often blessings in disguise. – Oscar Wilde
  28. All progress takes place outside the comfort zone. – Michael John Bobak
  29. Though no one can go back and make a brand-new start, anyone can start from now and make a brand-new ending. – Carl Bard
  30. Keep on going, and the chances are that you will stumble on something, perhaps when you are least expecting it. I never heard of anyone ever stumbling on something sitting down. – Charles F. Kettering
  31. If you don’t design your own life plan, chances are you’ll fall into someone else’s plan. And guess what they have planned for you? Not much. – Jim Rohn

The quotes above may speak to different people differently, so we would like to hear some of your favorite motivational quotes or stories. If you have any motivational trouble in your purchasing and procurement departments, or are interested in our Risk Free trial program, please contact a SafeSourcing Customer Service representative. We have an entire team ready to assist you today

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http://epreneur.tv/motivational-business-quotes/

http://www.servendesign.com/motivational-business-quotes/

http://www.inc.com/jeff-haden/75-inspiring-motivational-quotes-about-success.html

 

Do you need help with your lawn care and other landscaping needs?

April 18th, 2016

They say, April showers bring May flowers and…..

 

Today’s post is by Troy Lowe; Vice President of Development at SafeSourcing.

They say, April showers bring May flowers, but what we all know is they also bring lots of weeds. With the weather warming up and all of the spring showers you can expect your lawn to contain a fair amount of weeds unless it is well maintained.  There are things that can be done to prevent them from taking over your lawn.  Proper lawn care can lower the amount of weeds and help you maintain a beautiful lawn.  When your lawn is not doing well, it is prone to be overtaken by weeds.  Some things you can do to help are mowing to the proper height, applying the right amount of water and proper feeding.  Mowing to the proper height ensures that the grass stays healthy and allows it to shade the ground, keeping it cooler and making it much harder for the weeds to grow.  When watering the lawn, the trick is to water it deeply and intermittently.  It’s usually best to water the lawn early in the morning or in the evening depending on what part of the region you are located.  Feeding the lawn with the proper fertilizer and herbicide will help minimize the amount of weeds.  Using the correct herbicide depends on the type of weed and multiple herbicides may be needed to ensure a weed-free lawn.  Below is a list of common weeds that can be found in most lawns.

Common Types of Weeds

  • Chickweed
  • Common Purslane
  • Crabgrass
  • Dandelion
  • Ground Ivy
  • Prickly Lettuce
  • White or Dutch Clover

If you need help maintaining your lawns and other landscaping needs this season, we can gather all the necessary information for you and help you decide which options meet your needs. If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative.  We have an entire team ready to assist you today.

We look forward to your comments.

Business Etiquette 101- E-mail Signature Line

April 15th, 2016

Do you ever find yourself frustrated at trying to find a contacts phone number?

 

Today’s post is written by Heather Powell, Director of the Customer Focus Team & Project Manager at SafeSourcing Inc.

Do you ever find yourself frustrated at trying to find a contacts phone number from an e-mail and all you see is a name? No proper sign off, let alone a signature file?

A signature file is fairly simple to create in your e-mail system, and there are many YouTube videos on the internet to walk you through step-by-step how to create it. There various types of signatures you can create, i.e. Standard, Reply, Personal, and more.

The standard signature should be your default and come up automatically when starting a new e-mail.

Start your signature with a proper sign off, such as Thank you, Best Regards, Regards, or Sincerely. By starting the signature with a proper sign off, it is automatic in the email and one less thing to think of when creating

  1. Add your name, if you have a common name then include your middle initial, and of course any post-nominal initials.
  2. Add your full job title.
  3. Add your full company name. Include Inc., LLC, or Corporation.
  4. Add your direct phone number.
  5. Optional Cell phone number.
  6. Add your full website, including the http://

This simple addition to your e-mail will give you a more professional appearance and be greatly appreciated by those reading it and wishing to contact you.

Are you interest in learning more about SafeSourcing and how we can help your company? SafeSourcing can assist you in exploring your procurement solutions for your business or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative.  We have an entire customer services team waiting to assist you today.

We look forward to your comments.

 

 

 

What’s your BHAG?

April 13th, 2016

The value of Big, Hairy, Audacious, Goals

 

 

Today’s post is by Michael Figueroa, Project Manager at SafeSourcing

A BHAG (pronounced bee-hag) is a statement regarding your company’s strategy that may be too extreme for an external audience, but inspiring and directional for those conducting everyday business. The term was originally coined by Jim Collins and Jerry Porras in their book Built to Last[1], as a tool for achieving long term strategic goals. Used properly, a BHAG can be a powerful way to communicate the ambition of the company, and align the efforts of a team. But what make up the components of this statement?

A BHAG must be:

  • Inspiring: Emotionally compelling, motivational to the team
  • Attainable: Difficult enough to be audacious, but not so impossible that no one will attempt it. “Out of reach but not out of sight” as the old maxim goes.
  • Company appropriate: Aligns with your mission and core competencies
  • Long term: 10-30 years, or unless your organization exists to solve a certain problem within a certain timeframe.

Some examples of publicized BHAGs:

  • Susan G. Komen for the Cure: A world without breast cancer.
  • Amazon: Our vision is to be earth’s most customer centric company; to build a place where people can come to find and discover anything they might want to buy online.
  • Microsoft: A computer on every desk and in every home
  • John F. Kennedy: Land a man on the moon by the end of this decade and return him safely

Collins and Porras also recommended that a company develop its BHAG while in its infancy rather than wait for it to reach a mature size in order to help the company stay focused in its crucial developing years. Your organization needs to be adaptive of course; however its core reason for existing should not. Throughout the life of your organization, many targets of opportunity will arise, but identifying your BHAG in your professional or personal life will help you keep on course.

For more information on how SafeSourcing can assist your team with this process or on our “Risk Free” trial program, please contact a SafeSourcing Customer Service Representative.  We have an entire customer services team waiting to assist you today.

[1] <http://en.wikipedia.org/wiki/Built_to_Last:_Successful_Habits_of_Visionary_Companies>

Make sure that you are not being shunned by your procurement team!

April 8th, 2016

Well actually, I really mean that you need to make sure you are not being TIONED. But there are similarities!

The numbers of words that end in TION are in the thousands . According to Wikipedia to be shunned is to modify the behavior of a member. Another definition that probably better suits the purposes of this post is from Wiktionary is, the act by which something is shunned; avoidance.

The reason for my play on words (SHUN versus TION) is to call attention to a similar practice of continually offering objections to processes that are advanced, modern and return greater results than more traditional procurement methodologies. Think of it as a form of enlightenment, which in its own right caused a lot of the other type of shunning over the course of history.

You might even call these OBJECTIONS. Have you ever heard any of these?
1. We don’t believe in Reverse AUTIONS
2. This process does not support our TRADITIONS
3. We only have one or two OPTIONS
4. We have no SPECIFICATIONS
5. They don’t understand our CONFIGURATION
6. We have never been good at COLLABORATION
7. We already know how to get the best QUOTATION
8. We have the best prices in the NATION
9. We are under no OBLIGATION
10. We already have a handle on the best VALUATION
11. You can not guarantee our SATISFACTION
12. We know what we are doing and don’t need any procurement EVOLUTIONTION
13. This is nothing more than useless IMPROVOSATION
14. We won’t get better pricing just by  category CONSOLIDATION

There will always be people on your team that fight progress, don’t let them TION you. If you’d like someone to change your PERCEPTION, call a SafeSourcing customer services representative of an INTRODUCTION.

We look forward to and appreciative your comments

What is “Scope”?

April 7th, 2016

The practice of defining scope is a narrowing of focus, taking certain concepts and pulling them to the forefront.....

 

Today’s post is from Michael Figueroa Manager of Customer Services at SafeSourcing.

The practice of defining scope is a narrowing of focus, taking certain concepts and pulling them to the forefront, all the while forcing everything else to take a back seat. Creating your scope, by definition, means excluding those things that do not fit within the core competences of your project, mission, goals, or whatever context you are operating within.  If you could take a picture of your scope, you might see it represented by a tunnel vision focus on a certain object. Take away that tunnel and you see the periphery, and if your scope was developed well, you’ll look at the peripheral objects and say to yourself “Ya, these things are irrelevant to my project, let’s narrow our focus”.

When your procurement projects don’t accurately understand what’s relevant to the initiative, you risk diluting its full value potential.  If you’re attempting to source “Ground Beef”, but your focus is so wide that you are asking questions more indicative of a scope of “Beef Products”, you will get information irrelevant to your project, while also confusing your potential suppliers. What you exclude in the scope of your project is just as important as what you include, because having too wide a view will just muddy the waters and make it harder to see your real savings opportunities.

Media reference: http://upload.wikimedia.org/wikipedia/commons/thumb/f/f9/Tunnel_vision_sc.png/240px-Tunnel_vision_sc.png

No is not a four letter word, and in many cases saying yes for too many inputs is not a value-add. Your inclusions/exclusions must speak to your core competencies and context of goals/projects. What you say NO to in terms of your informational inputs is just as important as what you say YES to. The concept of “economies of scope” is not best served in procurement projects. You want your information to be exclusive to what is relevant to your procurement project, which by definition means some things need to be excluded.

This is why we at SafeSourcing work with both you and the vendor community to understand the industry your project operates within through our well-developed RFI/RFP processes. We clearly define our clients goals, and get in-depth feedback from the vendors so that we can ask the relevant questions. Allow us to fuse your needs with our skill to focus on what drives value for your procurement projects.

 

Video Conferencing Etiquette.

April 6th, 2016

There are many video conferencing solutions available....

 

Today’s post is by Gayl Southard, Administrative Consultant for SafeSourcing.

Etiquette Rules for Video Conferencing.

In order to save costs, video services such as Skype, Google Hangouts, Join.me , Got to Meeting and WebEx to name a few are available to companies and individuals.  These services really cut down on the need to travel for face-to-face meetings.  There are certain manners that must be adhered to for these meetings.  There are right ways and wrong ways to conduct yourself – don’t let that small screen fool you—others are watching!

  1.  Don’t type. The noise of the typing is distracting and also is an indication that you are not listening. Even if you are taking notes, others may think you are working on something else. Experts say it is better to be taking handwritten notes.
  2. Make Eye Contact. Making eye contact builds trust and indicates that you are paying attention to what is being said. Moving the video-chat window near the computer’s camera so that you can look into the camera and other people’s faces is beneficial.
  3. Don’t Eat.
  4. Discourage Interruptions. You can post a sign on your door or cubicle that you are on a video-conference call to discourage interruptions.
  5. Don’t Leave Without Telling Someone. If you are the moderator, just indicate that you are taking a quick break. If you are participating in a large meeting, private message a colleague you will be right back.
  6. Pay Attention. People can notice your eyes drifting to a keyboard. Don’t look away from the screen.
  7. Remember the Outliners.   A video conference call can be between a room full of people or one person in a remote area. Make sure individuals outside the group are included in the conversation and have openings or cues for comments and/or questions.
  8. Controlling the Background. A messy background can cause people to focus on the mess rather than your words and ideas. Noise can also be a problem. If your personal space is loud or messy, move to a conference room.
  9. Head Off Technical Difficulties. One of the biggest issues is when technical issues prevent a person from joining the call. Make sure your software is up-to-date.   Fumbling to sign-in, joining late as a result, or missing a call completely, can make an individual look unprepared or technologically inept. Join the call early so you can trouble shoot any technical problems. Also, once the call is over, make sure you sign off. Comments made when you think the call has ended and has not, can be very harmful.
  10. Act at Home as you Would at the Office. Remember if you do work from home, these same etiquette rules apply. In a survey by Lab42, 7% of respondents have indicated that a participant was on a call while still in bed, or a pet made a cameo appearance in the background. So in short, get out of bed, keep pets or children out of the picture, and get dressed!

Sally French, Wall Street Journal, 3/14/16

There are many video conferencing solutions available to both individuals and companies today. There are also at least as many pricing programs. SafeSourcing hosts thousands of these calls annually and we have also sourced these services for numbers of companies across multiple verticals.

For more information on how the team at SafeSourcing can help your company with video service sourcing, or on our Risk Free trial program, please contact a SafeSourcing Customer Service representative. We have an entire team ready to assist you today.

 

Part I of II. Is critical thinking in supplier selection a key to quality and sustainable retail reverse auctions?

April 1st, 2016

If you wish to host a successful reverse auction a robust supplier database is an absolute must if you wish to encourage competitive bidding.

I was speaking to a senior vice president and head of a procurement organization yesterday that said what SafeSourcing really offers us is access to suppliers that we do not know exist or where to find them. He went on to say that his team and himself personally spend all day negotiating contracts and there are just many projects that they do not have the time to conduct the necessary research or solicitation of all the information including bids that SafeSourcing has ready access to.

A logical focal point for hosting a competitive reverse auction is to assemble all of your present vendors for a particular category that you hold in good standing. These would be suppliers from whom you have historically sourced products using traditional means. In general the principal is that the more vendors or suppliers you have participate, the greater your potential results.

However the above does also require strategic thinking because your company is beginning a process that you wish to use on a recurring basis. As such inviting the same suppliers again and again may initially seem to make sense. However this may not encourage the long term results you are looking for; and is a critical reason why it is important to have the most robust supplier data possible available for your regular review.

By way of an example to support the above let?s suppose you can only find six local suppliers for a particular category you wish to take to reverse auction.? For the most part they will all show interest in participating in your auction the first time around. However a key issue to consider is what will encourage them to participate the next time and the time after that?

Please check back tomorrow for Part II of? Is critical thinking in supplier selection a key to quality and sustainable retail reverse auctions?

We look forward to and appreciate your comments

How much are you paying to stream Television and Music to your stores?

March 31st, 2016

Why do we pay so much to watch television etc.?

 

Today’s post is by Troy Lowe; Vice President of Development at SafeSourcing.

It’s hard to believe that the average cost of watching cable television is around $100 per month. Even though there are hundreds of channels to choose from, the average person only watches about 10 percent of them.  If you want to lower your monthly costs, there are a ways to accomplish this.  Try contacting your local cable companies and see what packages they have to offer.  There may be a package that contains the channels that you currently watch for a lower cost.  Some companies may work with you and lower your monthly cost so that they do not lose your business.  Another option is to cut the cord and remove cable completely.  This option is not as hard as hard as you may think and can be done at a fairly low cost.  Your local channels are broadcasted in HD and can be received for free using an Antenna and there are streaming apps and sites available for streaming popular cable channels.  Below are some things to consider if you want to cut the cord.

  • Choose a streaming service such as Amazon, Netflix, and Sling TV
  • Choose a streaming device like Amazon Fire TV, Apple TV, Google Chromecast and Roku
  • Choose an Antenna for receiving local channels
  • Choose a DVR for recording local channels

If you are interested in making a change, we can gather all the necessary information for you and help you decide which options meet your needs. If you would like more information on how SafeSourcing can help you, please contact a SafeSourcing Customer Service representative. We have an entire team ready to assist you today.

We look forward to your comments.

 

 

Time to Upgrade to LEDs? But I Just Made the Switch to CFLs!

March 29th, 2016

Last month GE announced that it has begun phasing out its compact fluorescent light bulbs

 

Today’s post is by Christine McConnell, Account Manager at SafeSourcing.

Last month GE announced that it has begun phasing out its compact fluorescent light bulbs. The company stated that it will stop making and selling CFLs in the United States all together by the end of 2016 citing that there are now “so many choices that a consumer has for one socket in their home that it’s overwhelming. This will help simplify that.”[1] While other manufacturers like Philips and Sylvania are planning to continue producing CFLs for the foreseeable future, GE’s announcement implies that with their falling cost and rising availability, LED bulbs are establishing a real foothold in today’s marketplace.

But wait… before you throw out all your CFL bulbs and make a run to the nearest big box store for brand new LEDs, let’s make a quick comparison:

  • Cost
    • CFLs are markedly less expensive up front
    • LEDs prices are dropping, but are still typically higher
  • Energy
    • CFLs provide greater energy efficiency than traditional incandescent and halogen bulbs
    • LEDs can last up to five times longer than CFLs saving countless kWh’s (kilowatt hours) over time
  • Color rendering
    • CLFs are considerably better at rendering color now than when they were first introduced to the market
    • LEDs display colors with greater accuracy than was once thought possible
  • Dimming/Directional
    • CFLs are not dimmable but do produce extremely bright light that diffuses evenly
    • LEDs are dimmable but are only capable of producing directional light
  • Mercury
    • CLFs contain mercury albeit smaller amounts than traditional fluorescent tubes
    • LEDs do not contain mercury and are thus far better for the environment
  • Buying decision
    • CLFs offer a much simpler shopping experience because of their limited variety
    • LEDs present a myriad of options that can potentially overwhelm the buyer

At some point in the not too distant future incandescent and CFL bulbs will no longer be available for purchase. In the meantime, don’t panic. You can start by upgrading your lighting one fixture at a time (perhaps in a difficult to reach spot that with its new LED bulb will not require replacing for years to come), or even one room at a time. While there’s no perfect way to make the switch; the sooner you start, the sooner you’ll begin saving!

Interested in learning how SafeSourcing can help your company run more efficiently? Like to try a risk free trial? Please don’t hesitate to contact a SafeSourcing Customer Service Representative. Our team is ready and available to assist you!

[1] http://www.nytimes.com/2016/02/02/business/energy-environment/ge-to-phase-out-cfl-light-bulbs.html?_r=0